Executive Assistant

Baptist Health•Homewood, AL

12d•Onsite

About The Position

Baptist Health Brookwood Hospital is looking for an Executive Assistant to support our CFO, CNO, and ACNO. This will be a Full-time role working Days. The Executive Assistant plans and carries out administrative functions in support of the c-suite, requiring considerable knowledge of the organization. About our Hospital Baptist Health Brookwood Hospital is a 595-bed comprehensive healthcare facility known for providing a wide range of medical services and specialized care to the Homewood community and beyond. Our dedicated team of physicians, nurses, clinicians and medical professionals are committed to delivering quality and compassionate care. Accredited by The Joint Commission, Baptist Health Brookwood Hospital is recognized for excellence in stroke care, cardiovascular services, rehabilitation, bariatrics, surgical care including minimally invasive procedures and is one of the largest providers of psychiatry care in the state. We have earned Primary Stroke Center certification from The Joint Commission and Get with the Guidelines® Gold Plus Achievement in Stroke from the American Heart Association. Baptist Health Brookwood Hospital offers great NEW competitive pay and benefits! Medical, Dental, Vision 403(b) Retirement Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (childcare, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance Educational Benefits including tuition reimbursement & monthly payments to help pay down any graduated school debt ALL benefits start on day one!

Requirements

Associate’s Degree or can demonstrate proof of completion within 12 months of hire date.
Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in addition to the requirements listed in the Experience section).
Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
Five (5) years of customer service, administrative, secretarial or related experience.

Responsibilities

Provides advanced, diversified and confidential administrative support requiring broad and comprehensive clerical/secretarial experience, skill and knowledge of organization policies and practices for the COO/CMO/CNO/CQO/CFO/AVP.
Has significant contact with senior management and organizational data.
Interacts professionally with all levels of management.
Significant employee contact and outstanding customer service to children and their families.
Establishes and maintains strong relationships with employees, senior management, board members, medical staff and various external contacts.
Must be able to handle all confidential meetings and correspondence with discretion.
Performs significant administrative duties with multiple priorities and tasks.
Organizes and expedites flow of work through the COO/CMO/CNO/CQO/CFO/AVP.
Provides work direction to other clerical personnel within the department.
Organizes meetings including distributing materials, set up of audio/visual equipment, arranging for refreshments or catering and transcribing minutes.
Shedules and maintains calendars of appointments, meetings, and travel itineraries and coordinates related duties such as flights, hotel and transportation arrangements.
Creates, prepares, coordinates and maintains, presentations, including charts and graphs, databases and spreadsheets.
Prepares, monitors, or assists with the preparation of various budgets.
Recommends and help to implement processes which facilitate cost reduction.
Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
Conducts Internet research, data collection and some analysis of information.
Coordinates special events.
Answers phone calls, routes callers, takes messages and resolves routine and sometimes complex inquiries.
Responds to callers and visitors not requiring the attention of the COO/CMO/CNO/CQO/CFO/AVP utilizing significant discretion in varied areas.
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
Maintains compliance with all Orlando Health policies and procedures.

Benefits

Medical
Dental
Vision
403(b) Retirement Savings Plan
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Paid Time Off (up to 5 weeks to start)
Life Insurance
Extended Leave Plan (ELP)
Family Care (childcare, elder care, pet care)
Paid Parental Leave
Pet Insurance
Car Insurance
Educational Benefits including tuition reimbursement & monthly payments to help pay down any graduated school debt
ALL benefits start on day one!