Executive Personal Assistant

Set Active•Beverly Hills, CA

20d

About The Position

SET Active is a fast-paced, growing women's athleisure startup, known for delivering elevated everyday essentials designed for movement, comfort, and lifestyle. We're a small but mighty team with big ambitions, and we're looking for a strategic, solutions-oriented, and collaborative Executive Personal Assistant to support our leadership team and help keep our operations running smoothly. About the Role The Executive Personal Assistant will provide high-level administrative and personal support to the COO and CBO, ensuring their professional and personal responsibilities are efficiently managed. This role requires discretion, excellent organization, and the ability to anticipate needs in a fast-moving startup environment.

Responsibilities

Manage and maintain the COO and CBO's professional calendars.
Schedule, prioritize, and coordinate meetings, events, and travel arrangements.
Draft correspondence, prepare documents, and maintain organized records.
Book personal travel including flights, hotels, car rentals, and create detailed itineraries.
Schedule personal appointments such as medical visits, family events, and social activities.
Handle personal errands such as dry cleaning, returns/exchanges, mailing, and deliveries.
Organize personal events including birthdays, dinners, and family gatherings; manage guest lists, vendors, and logistics.
Assist with personal shopping, gift purchasing and wrapping, and preparation of holiday or special occasion cards.
Coordinate school tours, extracurricular activities, and healthcare appointments.
Maintain personal documents including insurance, legal papers, and travel visas.
Schedule car maintenance, gas, and car wash appointments.
Support household needs including housekeeping coordination, home maintenance, vendor management, filter/tech upkeep, parking, and renewals.
Monitor and restock groceries and kitchen essentials; ensure appliances are maintained.
Manage inventory and restocking of office supplies; handle incoming/outgoing mail and packages.
Serve as liaison with vendors for office and facility needs, including Wi-Fi, appliances, and maintenance.
Coordinate office celebrations and team events, such as birthdays, milestones, last-day treats, new team member lunches, and team-building activities.