Executive & Personal Assistant

Rite-Hite•Milwaukee, WI

35d•Onsite

About The Position

Rite-Hite is the global leader in the manufacture and distribution of industrial loading dock and door equipment. Our innovative products and world class sales organization ensure solid, consistent growth, both for our company and our staff. We are always looking ahead to develop innovative new products and services to improve our customers' safety, security, and productivity. Job Description: ESSENTIAL DUTIES and RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Executive Support: Provide comprehensive administrative support to SixSibs CEO, including calendar management, meeting coordination, travel arrangements, and small projects as needed. Calendar Management: Schedule meetings, proactively handle conflicts, prioritize meeting requests. Meeting Coordination: Plan on and off-site meetings, scout locations, execute logistics. Travel Arrangements: Secure travel needs with travel department, transfer details into calendar, assist with changes during travel. Family Office Support: performing essential, routine clerical and organizational tasks to ensure the smooth, day-to-day operation of an office. Open, sort and distribute incoming mail accordingly Scout venues & execute logistics for team events including annual Summer Golf Outing & Winter Holiday Party Book conference rooms, register & greet guests, make dinner reservations Travel + Trip Coordination: Serve as main contact and planner for individual family or full family trips including simple and complex itineraries. Research, contact and book providers of accommodations, tours, dining to confirm travel plans. Research required travel documents for potential destinations and assist with document application process, including passports, visas, etc. Offer advice and ideas on destinations. Follow up with open travel issues and communicate itineraries. Serve as liaison between family members and internal travel department. Design and manage end-to-end travel itineraries, including flights, accommodations, ground transportation, dining, and activities. Coordinate international and domestic travel, including researching and securing required travel documents (visas, passports, vaccinations, etc.). Liaise with luxury travel providers, concierge services, and destination management companies to curate bespoke travel experiences. Monitor travel disruptions and proactively resolve issues in real-time, including rebooking and emergency support. Maintain a comprehensive travel calendar and ensure alignment with executive and family schedules. • Track travel preferences, loyalty programs, and special requests to personalize future trips. Personal Assistant: To handle a variety of daily administrative, organizational, and personal tasks to help manage time and responsibilities more effectively Update and maintain personal contact information of friends and family Pick up, process, and ship returns in a timely manner Assist in annual Spring & Christmas parties Input sporting events & concerts into calendars and ensure all tickets are used for each event Serve as primary liaison between insurance agents and family members to ensure coverage is up-to-date, car license plate renewals are done promptly Event Management: Take full ownership of planning, coordinating, and executing a wide range of corporate and personal events, ensuring exceptional experiences that reflect the SixSibs brand and values. Lead the planning and execution of internal and external events, including corporate retreats, board meetings, team-building activities, milestone celebrations, and private family functions. Source, negotiate, and manage contracts with venues, caterers, AV providers, entertainment, and other vendors. Create and manage event budgets, track expenses, and ensure financial accountability. Oversee all event logistics including guest lists, invitations, RSVPs, travel and lodging for attendees, and on-site coordination. Maintain a calendar of annual events and proactively initiate planning cycles. This position is onsite at our Milwaukee, WI Corporate Headquarters.

Requirements

Proven experience as an Executive Assistant or in a similar role, with a strong background in supporting senior executives.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to maintain a high level of discretion and confidentiality regarding sensitive information.
Strong problem-solving skills and attention to detail.
Proactive, resourceful, and adaptable with a positive attitude.

Nice To Haves

Previous experience with personal assistant tasks is preferred.
Associate's or Bachelor's degree in Business Administration, Management, or a related field preferred.

Responsibilities

Provide comprehensive administrative support to SixSibs CEO, including calendar management, meeting coordination, travel arrangements, and small projects as needed.
Schedule meetings, proactively handle conflicts, prioritize meeting requests.
Plan on and off-site meetings, scout locations, execute logistics.
Secure travel needs with travel department, transfer details into calendar, assist with changes during travel.
performing essential, routine clerical and organizational tasks to ensure the smooth, day-to-day operation of an office.
Open, sort and distribute incoming mail accordingly
Scout venues & execute logistics for team events including annual Summer Golf Outing & Winter Holiday Party
Book conference rooms, register & greet guests, make dinner reservations
Serve as main contact and planner for individual family or full family trips including simple and complex itineraries.
Research, contact and book providers of accommodations, tours, dining to confirm travel plans.
Research required travel documents for potential destinations and assist with document application process, including passports, visas, etc.
Offer advice and ideas on destinations.
Follow up with open travel issues and communicate itineraries.
Serve as liaison between family members and internal travel department.
Design and manage end-to-end travel itineraries, including flights, accommodations, ground transportation, dining, and activities.
Coordinate international and domestic travel, including researching and securing required travel documents (visas, passports, vaccinations, etc.).
Liaise with luxury travel providers, concierge services, and destination management companies to curate bespoke travel experiences.
Monitor travel disruptions and proactively resolve issues in real-time, including rebooking and emergency support.
Maintain a comprehensive travel calendar and ensure alignment with executive and family schedules.
Track travel preferences, loyalty programs, and special requests to personalize future trips.
To handle a variety of daily administrative, organizational, and personal tasks to help manage time and responsibilities more effectively
Update and maintain personal contact information of friends and family
Pick up, process, and ship returns in a timely manner
Assist in annual Spring & Christmas parties
Input sporting events & concerts into calendars and ensure all tickets are used for each event
Serve as primary liaison between insurance agents and family members to ensure coverage is up-to-date, car license plate renewals are done promptly
Take full ownership of planning, coordinating, and executing a wide range of corporate and personal events, ensuring exceptional experiences that reflect the SixSibs brand and values.
Lead the planning and execution of internal and external events, including corporate retreats, board meetings, team-building activities, milestone celebrations, and private family functions.
Source, negotiate, and manage contracts with venues, caterers, AV providers, entertainment, and other vendors.
Create and manage event budgets, track expenses, and ensure financial accountability.
Oversee all event logistics including guest lists, invitations, RSVPs, travel and lodging for attendees, and on-site coordination.
Maintain a calendar of annual events and proactively initiate planning cycles.

Benefits

Rite-Hite provides competitive compensation and a comprehensive benefits package with medical, dental, and vision coverage along with life and paid medical leave.
We also provide a retirement savings plan that combines 401(K) with company match and profit sharing.
Paid holidays, vacation, and up to five paid personal/sick days per year round out the package.

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