Executive Leadership & Engagement Coordinator

Katalyst Data Management • Houston, TX

3d • Onsite

About The Position

Join the dynamic and collaborative team at Katalyst Data Management (KDM). We are seeking an Executive Leadership & Engagement Coordinator with exceptional organizational skills and a strong ability to build effective working relationships. This role offers an exciting opportunity to play a key part in supporting executive leadership, driving administrative excellence, and contributing to company‑wide engagement initiatives. The ideal candidate brings a high level of attention to detail, sound judgment, and the ability to manage multiple priorities in a fast‑paced environment.

Located in Houston
8:00 a.m. – 5:00 p.m. Monday to Friday 
Full-Time position 

The Company

Katalyst Data Management (KDM) is the global leader in hosted subsurface data management solutions for the oil and gas industry, with offices in Houston, Calgary, London, Perth, and Kuala Lumpur. From data capture and verification, to data storage and organisation, to marketing data online, our specialised data services cater to large multinational corporations, national governments and small independents. KDM’s web-based iGlass services and their related controls, including system redundancy, are key differentiators in providing and maintaining high availability, 24/7 access for customers. Innovation and commitment has enabled KDM to provide excellence in both technologies and service qualities.

Requirements

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and judgment.
• Ability to manage competing priorities across multiple executives.
• Advanced proficiency in Microsoft Office and collaboration tools.
• Highschool Diploma or equivalent.
• 5+ years of experience supporting senior executives, preferably in a shared or multi-executive model.

Nice To Haves

• Experience supporting employee engagement or recognition initiatives is a plus.

Responsibilities

• Provide proactive administrative support to all Executives, balancing priorities across multiple executives.
• Manage complex calendars, including leadership meetings, cross-functional initiatives, and external engagements.
• Coordinate travel arrangements, itineraries, expense reports, and related documentation.
• Prepare, edit, and format executive-level correspondence, presentations, and reports.
• Serve as a central coordination point for President & Vice President scheduling and administrative requests.
• Manage the company’s Docusign accounts.
• Oversee corporate apartment administration, including maintenance coordination, scheduling, and vendor management.
• Coordinate company vehicle usage and service.
• Assist with the coordination of leadership meetings including agendas, materials, minutes, and follow-up on action items.
• Track executive deliverables and ensure timely completion.
• Support internal communications requiring executive alignment or visibility.
• Partner with Human Resources to support employee recognition programs, awards, and engagement initiatives.
• Coordinate logistics for employee recognition events, service awards, and milestone acknowledgements.
• Maintain tracking and documentation related to employee recognition activities.
• Assist with executive communications related to appreciation, culture, and recognition initiatives.
• Assist with planning leadership offsites, town halls, and company meetings.
• Maintain organized electronic filing systems for executive and recognition documentation.
• Identify opportunities to improve executive and engagement-related administrative processes.
• Collaborate with HR, Finance, and Operations teams as needed to support leadership initiatives.

Benefits

• As a full-time position, the Executive Leadership & Engagement Coordinator is eligible to participate in benefits coverage offered to Katalyst employees based on geographical location.
• Mileage incurred while conducting approved business travel will be reimbursed at the current IRS‑mandated rate per mile

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED