Executive Development Assistant

KANSAS HUMANE SOCIETY OF WICHITA INC•Wichita, KS

11d•$15•Onsite

About The Position

Providing overall support to the KHS Administrative/Development Departments by undertaking tasks as needed. This person is responsible for providing support to the CEO & CDO in their daily tasks, schedules and client communications. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This includes, but is not limited to, donation and data entry, preparing acknowledgment and recognition letters, assisting in coordination of KHS mailings. This candidate will also provide support for the KHS volunteer department by tracking volunteer positions, managing volunteer hours, assisting with special events as needed, volunteer/donor recognition and retention, and collaborating with other KHS staff on new initiatives. The Executive Development Assistant should have a full, integrated comprehension of all KHS activities in order to effectively plan and coordinate activities. The Executive Development Assistant will be expected to be an example of the KHS Core Values and proactively collaborate with other community organizations. This position requires high levels of customer service, verbal and written communication skills, organizational skills, attention to detail, and time management. We are seeking a self-motivated and disciplined person for this role.

Requirements

High school diploma/GED, valid Kansas driver’s license and dependable transportation.
High levels of customer service, verbal and written communication skills, organizational skills, attention to detail, and time management are a must.
Self-motivated, disciplined, task oriented, follow verbal and written direction, and perform well with minimal supervision.
Ability to present to, engage, motivate, and excite large groups.
Computer proficiency in a Windows and Microsoft environment, Excel and Word experience required.
Excellent organizational skills, written skills and attention to detail are required.
Ability to be self-motivated and disciplined.
Ability to perform well with minimum supervision, follow directions, be task-focused and handle multiple projects at the same time.

Nice To Haves

Minimum 1 year experience in an office environment.

Responsibilities

Administrative tasks: Lead orientations and volunteer classes as needed.
Assist with proofreading, composing and editing correspondence, entering meeting notes and data into development software.
Process credit cards (from pledges, mail, on-line and phone), meter outgoing mail, assist with data entry, printing and mailing of letters, change addresses and/or take off mailing list as requests received, help with grant forms and special events as needed, shredding, filing, order lunches for meetings as needed, monitor inventory of administrative paper needs, envelopes, letterhead etc.
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive Team’s ability to effectively lead the company.
Assisting with special projects including designing and producing documents, reports, presentations and collecting and preparing items for meetings and presentations in coordination and collaboration with the CDO and/or CEO.
Provide timely, polite, and respectful internal and external customer service regardless of the circumstances. Must remain calm, flexible, and willing to see other perspectives.
Data entry: Enter donations into donor database for all private contributions to the Kansas Humane Society. This includes but is not limited to processing donations made via lockbox, daily checks, cash, credit card, and donations made during admissions and adoptions, as well as special events, and in-kind donations.
Update and complete donor contact information, “do not solicit” attributes as needed, and assist with other data management tasks as needed.
Manage volunteer applications, complete online onboarding and training for all new volunteers.
Assist with the creation of volunteer schedules and tracking volunteer activities.
Prepare and maintain records and reports within the volunteer program.
Acknowledgement letters: Runs mail-merged donor acknowledgement letters daily, proofing and preparing them for signature. Uploads updated master letters to donor database each quarter
Team interaction: Actively supports staff, board members and other volunteers to advance KHS goals and mission.
Successfully function as part of the development team, assisting co-workers in urgent duties that may be outside of the job requirements.
Represents KHS in a professional and courteous manner at all times. Provides quality service to donors, clients, volunteers, and staff, recognizing their individual contributions to the success of our organization.
Confidentiality: This position may be responsible for taking minutes, managing confidential information regarding staff and clients, and be privy to executive level information. This position will be required to maintain strict confidentiality at all times, without exception.

Benefits

Opportunity for two pay increases per year!
Generous paid time off
10 paid holidays per year
Paid time when closed for Inclement Weather
Comprehensive low deductible health, pharmacy and dental plans
Vision insurance plan
SIMPLE IRA Retirement Plan with a generous company match
Pre-tax spending accounts for health care and childcare expenses
Discounted YMCA membership
Discounts on adoptions, retail store items, basic veterinary services and medicine, and pet food
Employee Assistance Program