Executive Coordinator Senior II

Freddie Mac

1d • Onsite

About The Position

At Freddie Mac, our mission of Making Home Possible is what motivates us, and it’s at the core of everything we do. Since our charter in 1970, we have made home possible for more than 90 million families across the country. Continue your career journey where your work contributes to a greater purpose.
Position Overview:
Are you an experienced, highly organized executive administrative professional who thrives in a fast-paced role with the ability to prioritize competing demands? Are you comfortable collaborating across teams? If so, the Executive Coordinator Sr II may be the right role for you. This role provides high-level executive administrative support to the EVP & Chief Risk Officer in the Enterprise Risk Division. Apply now and learn about our excellent benefits and why there’s #MoreAtFreddieMac!
Our Impact:
Freddie Mac is committed to our mission to provide liquidity, stability, and affordability to the U.S. housing market. We Make Home Possible for millions of renters and borrowers across the nation in both good and challenging times. ​​​​​​​The Enterprise Risk Division enables Freddie Mac’s mission of making home possible by providing oversight based on materiality, efficiently, with a focus on safety and soundness. As the second line of the company’s risk management organization, the division creates methodologies and processes for risk management, providing oversight to maintain financial strength, operational resilience and compliance with laws and regulations, while fostering the development of risk management talent across the enterprise.
Your Impact:
Key responsibilities will consist of the following, but not limited to:
Providing oversight, management and tracking of key deliverables and assignments due to and from the Chief Risk Officer.
Planning and scheduling meetings and events with internal and external parties (e.g., FHFA, Freddie Mac Board of Directors, Office of the CEO/President, Legal Division).
Using discretion and judgment to manage the complex and dynamic calendar of the Chief Risk Officer to ensure that their time is used most effectively.
Coordinating with other business areas (e.g., Internal Audit, Finance, Human Resources, Regulatory Affairs, etc.) for the exchange of timely and accurate information to ensure that the Chief Risk Officer is well-prepared for corporate and partner meetings and events, including Board meetings, management and client meetings, and speaking engagements.
Monitoring and categorizing the Chief Risk Officer’s email to identify and prioritize time-sensitive and/or critical correspondence and issues.
Creating, reviewing, proofreading, and editing outgoing communications and presentations.
Assisting with preparation of various reports – e.g., for FHFA, the Board of Directors and senior management – including collection and organization of supporting materials for the Chief Risk Officer.
Preparing expense reports for the Chief Risk Officer and reviewing those of their direct reports for accuracy and alignment with company policy.
Establishing and managing office protocol to ensure that administrative practices support the corporate mission and strategic goals.
Greeting stakeholders, including Board members, senior executives, and colleagues, as well as answering and directing inquiries.
Develop and apply business acumen to gain a deep understanding of the division and the organization, enabling more effective support and preparation of materials that reflect strategic priorities and operational context.

Requirements

• 8-10+ years of senior executive level administrative support
• Bachelor’s degree (or equivalent work experience)
• Highly proficient computer skills with the Microsoft Office suite (Word, PowerPoint, Excel), to include Outlook, iManage, and SharePoint
• Proven success providing executive administrative support to C-Suite senior executive leaders
• Demonstrated proficiency in the use of AI tools and technologies to streamline administrative processes, enhance productivity, and support executive decision-making
• Keen attention to detail, sound judgment, tact, diplomacy, and discretion
• Work well under pressure and effectively multi-task in a fast-paced environment
• Ability to collaborate effectively with colleagues at all levels across the enterprise.
• Function autonomously and proactively, working independently on a variety of assignments with minimal oversight.

Nice To Haves

• Strong administrative, organizational, and project management skills
• Excellent communication skills and executive presence, including comfort interacting with internal senior executive management and external partners
• Highly trusted, communicates candidly and constructively, conveying information in a helpful manner while maintaining confidentiality; demonstrates integrity by being accountable and transparent in all professional interactions
• Understands how to get things done through formal channels and informal networks; the origin and reasoning behind key policies, practices, and procedures; the culture of the organization
• Make good decisions based upon a mixture of analysis, wisdom, experience, and judgment to connect the dots and provide consistently correct and accurate solutions
• Proactive and resourceful, with demonstrated problem-solving skills
• Proven ability to partner and collaborate as part of a team

Responsibilities

• Providing oversight, management and tracking of key deliverables and assignments due to and from the Chief Risk Officer.
• Planning and scheduling meetings and events with internal and external parties (e.g., FHFA, Freddie Mac Board of Directors, Office of the CEO/President, Legal Division).
• Using discretion and judgment to manage the complex and dynamic calendar of the Chief Risk Officer to ensure that their time is used most effectively.
• Coordinating with other business areas (e.g., Internal Audit, Finance, Human Resources, Regulatory Affairs, etc.) for the exchange of timely and accurate information to ensure that the Chief Risk Officer is well-prepared for corporate and partner meetings and events, including Board meetings, management and client meetings, and speaking engagements.
• Monitoring and categorizing the Chief Risk Officer’s email to identify and prioritize time-sensitive and/or critical correspondence and issues.
• Creating, reviewing, proofreading, and editing outgoing communications and presentations.
• Assisting with preparation of various reports – e.g., for FHFA, the Board of Directors and senior management – including collection and organization of supporting materials for the Chief Risk Officer.
• Preparing expense reports for the Chief Risk Officer and reviewing those of their direct reports for accuracy and alignment with company policy.
• Establishing and managing office protocol to ensure that administrative practices support the corporate mission and strategic goals.
• Greeting stakeholders, including Board members, senior executives, and colleagues, as well as answering and directing inquiries.
• Develop and apply business acumen to gain a deep understanding of the division and the organization, enabling more effective support and preparation of materials that reflect strategic priorities and operational context.

Benefits

• Freddie Mac offers a comprehensive total rewards package to include competitive compensation and market-leading benefit programs. Information on these benefit programs is available on our Careers site.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees