Executive Chair Business Operations

Ford Motor • Dearborn, MI

2d • Hybrid

About The Position

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves? In this position... Provides operational and project support for the Executive Chair’s office, as well as administrative duties, with a particular emphasis on managing highly confidential communications and sensitive information. Ensuring efficient office management and coordination. We are looking for someone who can recommend and implement smarter ways of working, processes, and habits, leveraging both their creative and administrative talents to accelerate modernization initiatives.

Requirements

• 10+ years of progressive experience providing executive-level administrative support, Financial administrative experience
• Strong organizational, multitasking, and planning skills.
• Highly self-motivated
• Capability to build networks across multiple skill teams
• Skilled communicator with ability to influence (at all levels) through both written and verbal formats.
• Proactive nature to address issues with initiative
• Strong analytical skills
• Strategic thinking/problem-solving ability
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with collaboration tools (e.g., Teams, SharePoint).
• Strong sense of ownership with the ability to successfully manage multiple tasks simultaneously
• Ability to maintain focus & drive results in a dynamic business environment.

Nice To Haves

• Bachelor’s Degree.
• Confidence working independently/autonomously, as the voice of the team.
• Flexible/adaptable to changing work assignments/business priorities.
• Extremely comfortable with, and accepting of, change.
• Positive, can-do attitude.
• Innovative outlook and ability to work with evolving strategies and priorities.
• Maturity to interface with cross-functional teams at all levels.

Responsibilities

• Manage projects, meetings, travel, and special events for the Executive Chair and Chief of Staff.
• Prepare briefing materials and follow up on action items.
• Oversee OOEC budget, process purchase orders, expense reports, and payments.
• Perform Executive Assistant duties as backup, including calendar, travel, and correspondence.
• Handle confidential information and coordinate communications.
• Maintain office supplies, equipment, and office organization.
• Administer scholarship fund communications and recordkeeping.
• Project management support for key business projects.
• Support dynamic requirements of the office, with the ability to flex and react to changing work assignments and priorities across a broad spectrum of business areas.
• Use experience to recommend and implement smarter ways of working, processes, and habits.
• Leverage creative and administrative talents to accelerate modernization, including the ability to both lead and support key initiatives.

Benefits

• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
• Paid time off and the option to purchase additional vacation time.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 5,001-10,000 employees