Chair Assistant

Indian River State College • Fort Pierce, FL

4d • $15

About The Position

Indian River State College is seeking a detail-oriented and service-minded Chair Assistant to support our academic department chairs in their day-to-day operations. This role is ideal for someone who enjoys staying organized, communicating with a wide range of people, and contributing behind the scenes to student and faculty success. As a Chair Assistant, you’ll provide essential clerical and administrative support that helps keep departments running smoothly while working in a collaborative, student-centered environment at The River.

Requirements

• Minimum of an Associate’s degree from an accredited institution or actively pursuing an Associate’s degree at Indian River State College
• Basic clerical skills to include typing, word processing, database entry, and filing
• Good organizational, customer service, and interpersonal skills with the ability to handle diverse situations and varying deadlines
• Experience with Microsoft Office and Windows applications to include specific familiarity with Microsoft Word
• Experience in the professional use of the telephone and public interaction
• Strong communication skills – both verbal and written
• Ability to work independently as well as with others and be self-motivated
• Ability to work with a diverse student population as well as administrators, faculty and staff
• Ability to be detail oriented and to multitask
• Possess good judgment and flexibility within the position

Responsibilities

• Provide clerical assistance to the department chairs as assigned.
• Disseminate information to department members as assigned by the Department Chairs
• Submit department meeting agendas and summaries to the Department Chairs
• Initiate requisitions as well as purchase supplies and equipment for the Department Chairs as requested
• Assist the Department Chairs in preparing new and returning Adjunct Instructors with syllabi, textbooks, software, and systems as requested
• Assist the Department Chairs in the coordination and ordering of textbooks
• Assist the Department Chairs in the coordination of Advisory Committees
• Filing, copying, typing, and completing data entry for Department Chairs as requested
• Answering telephones
• Completing other duties and responsibilities as assigned

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees