Executive Chair Business Operations

Ford•Dearborn, MI

About The Position

Provides operational and project support for the Executive Chair's office, as well as administrative duties, with a particular emphasis on managing highly confidential communications and sensitive information. Manage projects, meetings, travel, and special events for the Executive Chair and Chief of Staff. Prepare briefing materials and follow up on action items. Oversee OOEC budget, process purchase orders, expense reports, and payments. Perform Executive Assistant duties as backup, including calendar, travel, and correspondence. Handle confidential information and coordinate communications. Maintain office supplies, equipment, and office organization. Administer scholarship fund communications and recordkeeping. Project management support for key business projects. Support dynamic requirements of the office, with the ability to flex and react to changing work assignments and priorities across a broad spectrum of business areas. Use experience to recommend and implement smarter ways of working, processes, and habits. Leverage creative and administrative talents to accelerate modernization, including the ability to both lead and support key initiatives. Established and active employee resource groups

Requirements

10+ years of progressive experience providing executive-level administrative support
Financial administrative experience
Strong organizational, multitasking, and planning skills
Highly self-motivated
Capability to build networks across multiple skill teams
Skilled communicator with ability to influence (at all levels) through both written and verbal formats
Proactive nature to address issues with initiative
Strong analytical skills
Strategic thinking/problem-solving ability
Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with collaboration tools (e.g., Teams, SharePoint)
Strong sense of ownership with the ability to successfully manage multiple tasks simultaneously
Ability to maintain focus & drive results in a dynamic business environment
Bachelor's Degree
Confidence working independently/autonomously, as the voice of the team
Flexible/adaptable to changing work assignments/business priorities
Extremely comfortable with, and accepting of, change
Positive, can-do attitude
Innovative outlook and ability to work with evolving strategies and priorities
Maturity to interface with cross-functional teams at all levels

Responsibilities

Manage projects, meetings, travel, and special events for the Executive Chair and Chief of Staff
Prepare briefing materials and follow up on action items
Oversee OOEC budget, process purchase orders, expense reports, and payments
Perform Executive Assistant duties as backup, including calendar, travel, and correspondence
Handle confidential information and coordinate communications
Maintain office supplies, equipment, and office organization
Administer scholarship fund communications and recordkeeping
Project management support for key business projects
Support dynamic requirements of the office, with the ability to flex and react to changing work assignments and priorities across a broad spectrum of business areas
Use experience to recommend and implement smarter ways of working, processes, and habits
Leverage creative and administrative talents to accelerate modernization, including the ability to both lead and support key initiatives