Executive Business Partner

Whatnot•Los Angeles, CA

2d•Hybrid

About The Position

We are looking for an Executive Business Partner to perform a broad range of administrative tasks and support a portion of our company’s Senior Leadership Team. You will serve as a strategic partner to leadership, own complex scheduling and calendar management, coordinate travel arrangements but mostly serve as a strategic partner to leadership ! You are extremely detail-oriented, have exceptional time management skills and take initiative with little guidance. Act as the point of contact among executives, employees, clients and other external partners Be organized, structured, and detailed-oriented. You are an expert at managing complex projects, balancing priorities, and sticking to tight timelines while nailing all the details Manage leaders’ calendars and set up meetings Ensure the executive’s calendar has clear context and is an impactful use of their time. Provide opportunities for executives to stay on top of tasks and timelines. Coordinate and manage team events and offsites Make travel & accommodation arrangements Manage and submit expense reports Create, update and finalize internal and external communication – memos, emails, presentations, reports Be a sounding board for the climate within all levels of the org(s) that you support and understand when and how to work with cross-functional partners accordingly Handle sensitive and confidential information with discretion Team members in this role are required to be within commuting distance of our San Francisco or Los Angeles hubs.

Requirements

4+ years of proven experience as an Executive Assistant, Personal Assistant or similar role
Excellent Google Suite and Slack knowledge
Adaptable and flexible. You are an expert at navigating change and ambiguity. You thrive in dynamic, fast paced and remote work environments
Outstanding organizational and time management skills
Works collaboratively with peers
Excellent verbal and written communications skills
Discretion and confidentiality
Ability to prioritize and handle multiple tasks at once
Demonstrates executive presence

Responsibilities

Act as the point of contact among executives, employees, clients and other external partners
Be organized, structured, and detailed-oriented.
Manage leaders’ calendars and set up meetings
Ensure the executive’s calendar has clear context and is an impactful use of their time.
Provide opportunities for executives to stay on top of tasks and timelines.
Coordinate and manage team events and offsites
Make travel & accommodation arrangements
Manage and submit expense reports
Create, update and finalize internal and external communication – memos, emails, presentations, reports
Be a sounding board for the climate within all levels of the org(s) that you support and understand when and how to work with cross-functional partners accordingly
Handle sensitive and confidential information with discretion

Benefits

Generous Holiday and Time off Policy
Health Insurance options including Medical, Dental, Vision
Work From Home Support
Home office setup allowance
Monthly allowance for cell phone and internet
Care benefits
Monthly allowance for wellness
Annual allowance towards Childcare
Lifetime benefit for family planning, such as adoption or fertility expenses
Retirement; 401k offering for Traditional and Roth accounts in the US (employer match up to 4% of base salary) and Pension plans internationally
Monthly allowance to dogfood the app
Parental Leave
16 weeks of paid parental leave + one month gradual return to work company leave allowances run concurrently with country leave requirements which take precedence.