Executive Business Partner

MQ Referrals Only • Oakland, CA

3h • Hybrid

About The Position

As Marqeta's Executive Business Partner to our Chief Financial Officer (CFO), you will provide steady, reliable support to our dynamic CFO in a fast-paced environment. You'll leverage your exceptional organizational skills, resilience, and composure to navigate shifting priorities with ease. Operating behind the scenes, you'll serve as a proactive, detail-oriented, and unflappable partner who takes pride in ensuring seamless operations and anticipating needs before they arise. While we work Flexible First, this role requires in-person presence at our Oakland office every Tuesday, with additional in-office days as needed for key moments such as Board meetings and leadership team onsites.

Requirements

• 5+ years of professional experience in administrative support, with 2+ years of Executive level support (either C-Suite at a similarly-sized firm, or VP+ at a larger company)
• Demonstrated ability to manage executives' calendar and administrative needs with precision, speed, discretion, and exceptional attention to detail
• Experience supporting an executive with access to highly sensitive information (ideally a CHRO, CFO, CLO, or comparable role)
• Ability to perform this role in-person in our Oakland office every Tuesday, with willingness to be present in-person for other key moments (Board meetings, leadership team onsites, etc)
• Strong proficiency with Google Workspace, Slack, Zoom, and other key tools for managing work in a distributed global environment

Nice To Haves

• Experience providing executive support in a remote/hybrid environment
• Experience working at a global company through a rapid growth phase

Responsibilities

• Provide primary executive support to the CFO - including calendar management, expense reports and complex travel arrangements
• Light administrative support (calendars and expenses) to select members of the CFO leadership team.
• Manage a complex and dynamic calendar, navigating frequent changes and prioritizing meetings with sound judgment.
• Coordinate domestic and international travel with precision - including flights, hotels, ground transport, and dining - ensuring alignment with the CFO’s preferences and standards.
• Prepare and process expense reports accurately and efficiently within a timely manner.
• Coordinate and prepare materials for team Town Halls, leadership team meetings and team on-sites in coordination with the CFO and the People Business Partner.
• Create, track and coordinate special projects such as team OKRs, operational calendars, etc.
• Assist in tracking and coordinating milestone and holiday gifts.
• Anticipate needs, stay several steps ahead, and respond quickly in a highly fluid environment.
• Manage light operational or finance-related activities such as purchase orders and vendor coordination.
• Be willing to jump in wherever needed - whether that’s coordinating a last-minute meeting, troubleshooting a travel issue, or running out to grab coffee.
• Communicate clearly and professionally across the CFO’s leadership team and cross-functional partners.
• Maintain discretion, professionalism, and a sense of humor - even when things change unexpectedly.

Benefits

• Multiple health insurance options
• Flexible time off – take what you need
• Retirement savings program with company contribution and after tax contributions
• Equity in a publicly-traded company and an Employee Stock Purchase Program
• Family-forming benefits, fertility support, and up to 20 weeks of Parental Leave
• Free therapy sessions, financial and professional coaching, and legal advice
• Monthly stipend to support our remote work model
• Annual “development dollars” to support our people growth and development
• Through Flex First, the freedom to live and work wherever you and your family thrive

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 251-500 employees