Executive Business Administrator - Bing Fundamentals

Microsoft•Redmond, WA

8d•$30 - $58•Hybrid

About The Position

Overview The Bing organization is looking for an experienced Executive Business Administrator to join our organization. This role will provide support the Corporate Vice President of Bing Fundamentals and their worldwide team of ~400. We are looking for a highly capable, adaptable professional who thrives in a fast-paced, evolving environment and approaches challenges with confidence, discretion, and a calm sense of urgency. You bring solid judgment, executive presence, and the ability to operate independently while maintaining close alignment with senior leaders and key stakeholders. You are detail-oriented, organized, and reliable, with a proven ability to manage multiple priorities, meet deadlines, and follow through consistently. You communicate clearly and professionally in a global environment, handle confidential information with integrity, and proactively remove barriers to enable leadership and team success. A successful candidate demonstrates experience in driving and executing plans, prioritizing competing demands, and collaborating effectively across disciplines in a dynamic organization. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. Starting January 26, 2026, Microsoft AI (MAI) employees who live within a 50- mile commute of a designated Microsoft office in the U.S. or 25-mile commute of a non-U.S., country-specific location are expected to work from the office at least four days per week. This expectation is subject to local law and may vary by jurisdiction.

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Nice To Haves

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
2+ years leading and/or developing a team of Executive Administrators, driving alignment, continuous improvement, and scalable support practices across the organization.
2+ years’ experience serving as mentor to others.
3+ years’ experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Responsibilities

Executive & Calendar Management
Provide strategic calendar, time-planning, and logistical support for senior leaders (e.g., CVP/EVP).
Own meeting logistical preparation, meeting prioritization, and communication based on business context and leader preferences.
Exercise sound judgment in decision-making and needed escalation in partnership with Chiefs of Staff, Business Managers, HR, and other stakeholders.
Anticipate urgent needs, manage ambiguity, and remain composed in high-pressure situations.
Event Planning & Logistics
Own end-to-end planning and execution of meetings and events, including workback schedules, logistics, vendor coordination, and post-event follow-up.
Resolve issues proactively and partner with stakeholders to ensure successful outcomes.
Capture learnings and recommend improvements for future events.
Space Planning & Management
Lead space planning and space-management processes for the organization, including desk assignments, office locations, conference rooms, and remote/location status.
Oversee and coordinate group moves, restacks, and space transitions, addressing escalations as needed.
Partner with space planners and leadership to assess utilization data, anticipate future needs, and drive space changes aligned to organizational plans.
Cascade space planning decisions and guidance to the Business Support team to ensure consistent execution.
Process, Policy & Systems Fluency
Develop and maintain solid understanding of organizational processes, tools, and policies (e.g., recruiting, onboarding, headcount, finance, travel).
Lean into this knowledge to guide, support, and educate peers and stakeholders—enabling smooth execution rather than taking on tasks directly.
Identify process gaps and recommend improvements that enhance clarity, efficiency, and scalability across the Business Support function.
Travel Management
Manage domestic and international travel arrangements for leaders and teams, including accommodations, transportation, security, and itineraries.
Build detailed agendas to maximize trip productivity and ensure alignment across stakeholders.
Serve as an escalation point during travel and ensure compliance with travel, tax, and documentation requirements.
Guide and coach junior colleagues on travel processes and policies; provide onsite support for major events as needed.
Discretionary Budget Management
Partner closely with Business Managers and team to plan, track, and manage discretionary budgets (e.g., events, morale, travel, hardware, supplies).
Translate budget plans into clear execution, coordinating and rallying the Business Support team to deliver against agreed priorities.
Ensure accurate expense tracking, documentation, policy compliance, and timely issue resolution.
Apply solid understanding of financial processes, systems, and policies to guide peers and stakeholders—enabling consistency, efficiency, and informed decision-making.