Executive Assistant

JFK International Air Terminal LLC • New York, NY

1d • $80,000 - $100,000 • Onsite

About The Position

The Executive Assistant serves as a trusted partner and gatekeeper who provides high-level executive support to the President & CEO, ensuring priorities and workflows are managed effectively. This role manages sensitive information, facilitates decision-making, and serves as a key liaison between the President & CEO and internal/external stakeholders. Additionally, the Executive Assistant manages the Executive Office and Reception function.

Requirements

• Bachelor’s degree preferred; Associate degree required
• 8 to 10 years of administrative experience at an executive level preferred
• Must be able to pass a criminal background check and obtain and maintain federally mandated security Clearances required to work at an airport.
• Proficient in Microsoft Office applications
• Understanding of corporate structure, operations, and strategic priorities
• Familiarity with business terminology, executive-level communication norms, and decision-making processes
• Knowledge of project management concepts and workflows
• Understanding of financial basics (budgets, reports, KPIs)
• Understanding of corporate structure, operations, and strategic priorities
• Strong administrative, organizational, and customer service skills with the ability to manage calendars, prioritize high-volume tasks, and multitask effectively in fast-paced environments
• Excellent written and verbal communication skills for engaging internal and external stakeholders, complemented by strong problem-solving, conflict management, negotiation abilities, and emotional intelligence
• Demonstrates professionalism, discretion, and diplomacy when handling sensitive situations with minimal supervision
• Active learning: Understand the implications of new information for both current and future problem-solving and decision-making
• Active listening: Give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriate times
• Time management: Manage one’s own time or the time of others
• Coordination with others: Adjust actions in relation to others' actions
• Judgement and decision making: Consider the relative costs and benefits of potential actions to choose the most appropriate one
• Ability to exercise sound judgment and initiative in managing complex assignments, analyzing information, and delivering executive-level recommendations
• Ability to provide proactive executive support, interact professionally at all levels, and serve as an effective gatekeeper
• Ability to manage logistics, produce executive-level materials, and perform with discretion, accuracy, adaptability, and effectiveness under pressure
• Comprehend oral information: Listen to and understand information and ideas presented through spoken words and sentences
• Speak: Communicate information and ideas in speaking so others will understand
• Comprehend written information: Read and understand information and ideas presented in writing
• Write: Communicate information and ideas in writing so others will understand
• Recognize problems: Tell when something is wrong or is likely to go wrong
• Reason to solve problems: Apply general rules to specific problems to produce answers that make sense
• Make sense of information: Quickly make sense of, combine, and organize information into meaningful patterns

Nice To Haves

• Experience in an airport environment preferred

Responsibilities

• Provides comprehensive administrative support to the President & CEO, including managing complex and dynamic calendars, preparing expense reports and purchase orders, managing email correspondence, drafting confidential communications, and coordinating detailed travel itineraries and agendas
• Manages calendars and calls for the President & CEO, prioritizing requests and handling sensitive information with the highest level of discretion
• Prioritizes and routes critical, strategic, and institutionally significant information to ensure timely review and decision-making
• Coordinates with the senior leadership team to schedule meetings, track action items, and follow up on outstanding deliverables
• Leads meetings and coordinates company-wide tasks & events with the other administrative assistants in the company• Serve as a point of contact for JFKIAT’s parent company, Schiphol USA & Royal Schiphol Group
• Plans and organizes company-wide events, including holiday celebrations, company outings, and executive and senior leadership meetings and conferences
• Oversees operations of the Executive Office, including the Visitor Center and subcontracted staff, while fostering an efficient and positive work environment
• Schedules, prepares for, and attends internal meetings; develops agendas and tracks follow-up action items
• Additional administrative tasks include compiling and preparing monthly reports, including data analysis, graphs, and presentations; managing conference room scheduling and coordinating associated billing as needed, ordering and maintaining inventory of Executive Office supplies, coordinating and managing company gift-giving initiatives, maintaining and reconciling a petty cash account, managing invoice processing for the Executive Office, troubleshooting and coordinating maintenance for office equipment, coordinating visitor logistics, including security clearances & maintaining and updating corporate contact lists

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree