Executive Assistant

CPAM Global. • Warren, NJ

29d • $80,000 - $120,000 • Onsite

About The Position

Join a Growing Shared Services Organization! CPAM Global is a shared services organization providing centralized finance, accounting, HR, and operational support to multiple operating companies within project-based industries. Our focus is on consistency, accuracy, and scalable processes that support growth across our portfolio. We are expanding our Corporate team and are seeking a detail-oriented, motivated Executive Assistant to join our Corporate office in Warren, NJ . The ideal candidate will have experience supporting C-Suite executives. Why CPAM Global? At CPAM Global, we offer a collaborative environment where employees can grow and gain exposure across multiple businesses: Shared Services Exposure: Gain hands-on experience supporting multiple operating companies and complex accounting structures. Career Development: Build expertise in revenue recognition, project accounting, and multi-entity financial reporting. Collaborative Culture: Work closely with finance, operations, project management, legal, and leadership teams. Comprehensive Benefits: Medical, dental, and vision insurance, 401(k) matching, paid time off, and paid holidays. Company Perks: Team lunches, weekly breakfast, and company celebrations. Supportive Work Environment: Your work is valued, and professional development is encouraged.

Requirements

• 5–10+ years of experience supporting senior executives (C-suite preferred)
• Exceptional organizational and time management skills, with the ability to prioritize competing demands and manage a highly dynamic workload
• Strong written and verbal communication skills, including the ability to draft and edit professional correspondence and executive-level materials
• High level of discretion, judgment, and professionalism in handling confidential and sensitive information
• Proven ability to operate independently, anticipate executive needs, and proactively resolve issues with minimal direction
• Ability to manage multiple priorities in a fast-paced, high-demand environment while maintaining accuracy and attention to detail
• Experience coordinating leadership teams, executive meetings, and board-level materials
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), with the ability to produce high-quality documents and presentations

Nice To Haves

• Experience in a professional services, engineering, or consulting environment preferred

Responsibilities

• Manage and prioritize the CEO’s complex calendar in alignment with business and leadership priorities
• Act as a gatekeeper to the CEO, handling internal and external communications with discretion
• Serve as a liaison between the CEO, Chief of Staff, internal teams, clients, and external partners
• Coordinate executive meetings, including scheduling, agendas, materials, and follow-ups
• Track and drive progress on key initiatives, action items, and leadership priorities
• Prepare presentations, reports, and briefing materials for executive meetings
• Draft and manage professional correspondence on behalf of the CEO
• Coordinate travel arrangements, itineraries, and expense reporting
• Maintain strict confidentiality across all executive matters
• Supports special projects, cross-functional initiatives, and company events

Benefits

• Health, dental, and vision insurance
• life insurance
• 401(k) match
• paid time off
• paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed