Executive Assistant

Instant Teams•Southern Pines, NC

3h•Onsite

About The Position

The Executive Assistant position is a high-ownership, high-visibility, fully in-person role on the Instant Teams corporate team based in Southern Pines, NC, designed for a self-starter who sees what needs to be done and makes it happen. This role blends executive support, revenue operations, and sales enablement. In this capacity, you act as a trusted extension of the Sales department leadership. Your primary mission is to provide high-level administrative partnership by managing priorities, timelines, and execution across all sales initiatives. Whether you’re building on existing professional experience or venturing into a new career chapter, this role offers a strong opportunity for growth within Instant Teams. We welcome candidates who may not have direct experience in every listed area but bring strong transferable skills, curiosity, and a strong drive to learn. If you’re in a transition period, exploring a career change, or seeking meaningful, in-person work where your adaptability, people skills, and problem-solving abilities can shine, you’ll find plenty of room to grow here. What matters most is your initiative, follow-through, and willingness to take ownership—we can teach the rest.

Requirements

Strong written and verbal communication skills
High attention to detail without losing sight of the big picture
Ability to manage multiple priorities in a fast-moving environment
Curiosity and willingness to learn new tools and systems
Integrity, discretion, and strong judgment
A self-starter who takes initiative and ownership
Highly motivated to see ideas through to completion
Personable, confident, and professional in high-visibility settings
Tech-savvy with a desire to innovate and improve workflows
Organized, dependable, and execution-driven
1-2 years Executive/Administration assistance experience (sales industry preferred)
Proven experience leveraging LinkedIn and other social media platforms in a professional setting to support networking, brand visibility, and engagement.

Nice To Haves

Bachelor’s Degree
Military-connected or eager to engage with the military community
CRM knowledge preferred

Responsibilities

Act as a trusted extension of the Sales and Marketing department leadership
Manage priorities, timelines, and execution across initiatives
Track tasks, deadlines, and deliverables through completion
Ensure follow-through, accountability, and clarity
Attend meetings and convert notes into actionable next steps
Serve as a strategic liaison between department leadership and key customer or community stakeholders, proactively managing relationships and ensuring a high-quality, consistent customer experience across all touchpoints.
Support lead generation and follow-up across marketing and growth initiatives
Organize inbound and outbound leads and assist with funnel management
Help manage executive LinkedIn presence to support visibility and lead generation of multiple accounts
Coordinate content creation, scheduling, and engagement
Assist with CRM hygiene, reporting, and pipeline visibility