Executive Assistant

Human Learning Systems • Tucson, AZ

46d

About The Position

Quentin Burdick Job Corps is looking for a Administrative Assistant to the Center Director.

Summary of Duties:

Provide clerical, secretarial, and administrative support as required to the Center Director.

Requirements

• High School diploma or equivalent is required. Advanced degrees preferred.
• A minimum of one years administrative experience required.
• Excellent verbal, written, and interpersonal communication skills.
• Strong proofreading and editing skills.
• Proficiency with Microsoft Office programs, particularly Excel, Word, and Outlook.
• The ability to maintain a high level of confidentiality.

Nice To Haves

• Advanced degrees

Responsibilities

• Acts as the first point of contact for the Center Director’s office including greeting and engaging with students, staff, community organizations, other Centers and visitors.
• Performs clerical and administrative tasks including drafting letters, memos, and other documents.
• Screen incoming calls and schedule appointments for the Center Director.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments.
• Receives incoming communication or memos on behalf of Center Director, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records and ordering supplies.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED