Executive Assistant

BNI Global LLC•Charlotte, NC

58d

About The Position

The Executive Assistant (EA) provides comprehensive support to our CEO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope.

Requirements

Bachelor’s degree preferred but not required.
Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities across multiple lines of business.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with travel coordination and expense reporting.
High level of integrity and discretion in handling confidential information.
Ability to work independently and prioritize tasks in a fast-paced environment.
Professional demeanor and strong interpersonal skills.
Results driven, roll-up sleeves mentality
High motor/High energy

Responsibilities

Manage the CEO’s complex calendar, schedule meetings, and coordinate appointments.
Prepare and edit correspondence, communications, presentations, and other documents.
Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality.
Coordinate logistics for meetings, including room reservations, catering, and technical setup.
Coordinate logistics for large-scale international events, including venue, travel, and on-site execution
Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed.
Prepare travel expense reports and manage reimbursements.
Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling)
Assist in the planning and execution of special projects and initiatives led by the CEO. Track progress and provide regular updates on project status to ensure timely completion.
Maintain and organize files, records, and documentation for easy retrieval.
Ensure proper filing and storage of sensitive and confidential information.
Coordinate office activities and operations to secure efficiency and compliance with company policies.
Support Office Manager with receptionist duties as needed
Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission.