Executive Assistant

AeroVironment • Albuquerque, NM

24d

About The Position

The Executive Assistant performs a variety of administrative tasks and supports our company's senior-level management. One contributes to the efficiency of the business by providing personalized and timely support to executive members. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Acts as the point of contact among executives, employees, clients and other external partners.

Requirements

• High school diploma or GED equivalent is required
• Minimum of 5 – 8 years' experience as an Executive Assistant or or equivalent combination of education, training, and experience
• Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dign.ies
• Requires in-depth knowledge of company operations, policies, and procedures.
• Maintains a high level of discretion and confidentiality
• Effective communication skills (written and verbal) as well as interpersonal skills.
• Demonstrates high level of customer service and professionalism
• Experienced and proficient with MS Office (Word, Excel, PowerPoint & Outlook) and demonstrates strong computer skills
• Occasionally may be required to travel within the Continental U.S.
• Must have a valid driver's license and clean DMV record

Nice To Haves

• Bachelor's degree in relevant discipline is highly desired or equivalent combination of education, training, and experience
• Well-organized, has strong time management skills and is able to act without guidance
• Familiarity with office equipment and productivity tools
• Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
• Displays strong initiative and drive to accomplish goals and meet company objectives
• Takes ownership and responsibility for current and past work products
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
• Focuses on teamwork and puts the success of the team above one's own interests

Responsibilities

• Manages confidential information flow in a timely and accurate manner
• Prepares presentation materials for board of director meetings and other internal/external meetings
• Manages executives' calendars and sets up meetings
• Makes travel and accommodation arrangements
• Tracks daily expenses and prepares weekly, monthly or quarterly reports
• Oversees the performance of other administrative/clerical staff
• Acts as an office manager by keeping up with office supply inventory and IT needs
• Format information for internal and external communication – memos, emails, presentations, reports
• Screens and directs phone calls and distributes correspondence
• Other duties as assigned

Benefits

• AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.
• For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.
• We also encourage you to review our company website at http://www.avinc.com to learn more about us.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED