EXECUTIVE ASSISTANT

Mini Melts of America Inc • Bensalem Township, PA

6h • Hybrid

About The Position

Reporting directly into the CEO, this Executive Assistant will manage everything from calendaring, travel, and expenses to IT support, team meetings and events. This highly organized, endlessly resourceful person will ensure that nothing falls through the cracks for this fast-moving company. This person must also possess strong business judgment and the communication skills needed to interact with a variety of people and job functions, internally and externally. This is a unique role that allows you to work directly with leadership, and gain visibility into key initiatives and projects across all areas of the business.

Requirements

• You have 2+ years of similar professional experience administration or similar roles.
• Exceptional attention to detail and organizational skills.
• You are proactive, auditing calendars and ensuring days run smoothly in advance.
• You are solution oriented and come to the table with creative ways to fix problems.
• You are highly organized, thoughtful and structured in your verbal and written communication - whether that is taking great notes that summarize information effectively or writing clear and concise emails.
• You are naturally able to build trust and great relationships with people within and outside the organization.
• You are reliable, trustworthy, and consistent in your ability to produce the highest quality work, even outside the confines of a 9-5 job.
• You can be trusted with highly confidential information.
• You have high energy and a can-do attitude.
• You’re adaptable and flexible and thrive working in a fast-paced, dynamic environment.
• You’re results-oriented, with an ability to manage multiple projects simultaneously and expeditiously.
• You’re proficient with Microsoft Office365: Outlook, Teams, SharePoint, PowerPoint & Excel.

Nice To Haves

• Familiarity with Ramp is preferred.

Responsibilities

• Anticipate needs and provide proactive support to the CEO and larger Mini Melts team.
• Expertly manage day-to-day scheduling, coordination, and meeting logistics and materials.
• Help run effective meetings; creating agendas, making reservations, printing materials, taking great notes, ensuring action items are followed up on appropriately.
• Coordinate complex travel itineraries and manage expense reports.
• Support internal and external communications; interact regularly and build relationships with colleagues across all departments and management levels.
• Facilitate company culture initiatives and team-building activities weekly, monthly, quarterly and annually.
• Oversee office operations.
• Assist with IT support, working with external IT team & new hire onboarding.
• Think creatively to solve problems and suggest and implement new ideas.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed