Executive Assistant

Smarty•Orem, UT

46d•Onsite

About The Position

If you’re the kind of person who color-codes your calendar, triple-checks travel itineraries like it’s a competitive sport, and somehow keeps ten plates spinning without breaking a sweat: this might be your moment. We’re looking for an Executive Assistant to join our team in Orem, UT (84058), working in-office Monday through Friday, 9–5. Who we are Every business depends on accurate addresses, but location data can be frustrating, complicated, and full of gaps. That’s where we come in. Our products help companies validate, verify, and simplify address information so they can deliver great experiences to their customers. We’re a self-funded, profitable, and growing company that takes our work seriously, but not ourselves. For four consecutive years, we’ve been recognized by the Salt Lake Tribune as a Top Workplace, and we’re committed to building a culture that values people just as much as performance. This is a full-time, onsite role based in Orem, UT.

Requirements

3+ years of experience in an Executive Assistant, Operations Coordinator, or similar multifaceted administrative role
Proven experience managing complex travel logistics and/or coordinating events from start to finish
Exceptional organizational skills with the ability to manage multiple competing priorities without dropping the ball
Strong written and verbal communication skills
High level of professionalism and discretion; able to handle sensitive information appropriately
Self-starter mindset with the ability to identify needs and take action without constant direction

Nice To Haves

Experience in HR is a bonus, but not required

Responsibilities

Own end-to-end travel logistics for company team members attending trade shows, conferences, and training
Plan and execute company events and team outings, including venue, catering, vendors, and communications
Track travel and event spend and manage vendor relationships to resolve issues in real time
Maintain shared company calendars, ensuring accuracy and visibility across key organizational events, deadlines, and milestones
Coordinate employee training programs and support recruiting logistics including interview scheduling and candidate communications
Serve as a point of contact for routine HR inquiries, escalating to the appropriate team member as needed
Maintain records and files in accordance with confidentiality standards
Support new hire onboarding and orientation, helping team members feel informed, welcomed, and set up for success
Manage company swag ordering end-to-end
Manage calendars and scheduling for one senior leader
Draft communications, prepare materials, and handle sensitive information with discretion

Benefits

Excellent compensation (DOE)
100% paid health, dental and basic life insurance premiums (includes family coverage)
Long term disability insurance
Generous paid time off that increases with tenure
401(k) retirement plan with matching
Employee Assistance Program
Ongoing training for professional and career development
Great workplace and the tools to accomplish your work
Fully stocked kitchen with unlimited drinks and snacks
Team building lunches and activities
In-office chiropractic services
Many other perks, including company retreats and trips to exciting locations