Executive Assistant

RRM Design Group•Santa Barbara, CA

just now

About The Position

RRM Design Group is an employee-owned company seeking a full-time Executive Assistant to join our Corporate Services Team. Our growing firm is looking for an individual who is eager to be part of a collaborative, inclusive, and innovative team that offers a great balance of professional fulfillment and fun. The Executive Assistant will provide executive support to our CEO, COO, Managing Partners, and Corporate Services Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Psst…at RRM, we recognize that factors such as imposter syndrome or the confidence gap may deter some applicants from applying. However, we encourage you to apply anyways, as we recognize these restraints do not reflect an applicant’s abilities, and we don’t want them to get in the way of us meeting potential RRMers! ABOUT US Ensuring the health and happiness of our RRMers is paramount to how we run our business. RRM Design Group is a 100% employee-owned multidiscipline design firm with a full spectrum of services including architecture, landscape architecture, planning, civil and structural engineering, and surveying. Our offices are located along the California coast from Orange County to the Bay Area. Over one-third of our workforce has been with us for a decade or more and we work on engaging projects in several diverse markets throughout the state. We value the diversity of intersecting identities, and strive to maintain an environment that is equitable, respectful, and inclusive. We expect our work environments to be places of diverse engagement and informed discourse. Ultimately, we acknowledge that our standards of excellence as a multidiscipline design firm are not separate from the values of diversity, equity, and inclusion.

Requirements

Minimum of three (3) years of experience of executive administrative support.
Minimum of five (5) years of experience in administrative support.
Current knowledge of professional standards, computer applications, and trends.
Strong experience and expertise in Microsoft Office Suite

Responsibilities

Communicating effectively and proactively with peers, employees, and management.
Maintaining the security of confidential information.
Creating agendas and recording meeting minutes.
Producing, proofreading, editing, and distributing corporate documents, letters, reports, memos, specifications, contract letters/work scopes, add services, consultant service agreements, certificates of insurance, transmittals, and other written materials.
Assisting Board members, Managing Partners, and executive team with administrative duties (filing, calendar and contact maintenance, reimbursable reconciliation).
Upholding RRM’s high standards of quality.
Assisting with other administrative duties as assigned.

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