Executive Assistant

Arnold Ventures • Houston, TX

24d • $90,000 - $100,000 • Hybrid

About The Position

Arnold Ventures (AV) is a philanthropy that supports research to understand the root causes of America’s most persistent and pressing problems, as well as evidence-based solutions to address them. By focusing on systemic change, AV is working to improve the lives of American families, strengthen their communities, and promote their economic opportunity. Position Overview AV’s Administration team plays a critical role in advancing the organization’s mission by enabling leaders to operate at their highest level. The team provides proactive, high-judgment support that goes beyond coordination to include anticipation, problem-solving, and thoughtful execution. By managing complex schedules, travel, and logistics with precision and foresight, the team ensures leaders are prepared, informed, and able to focus on strategic priorities. This work requires strong critical thinking, attention to detail, and the ability to make sound decisions in dynamic environments. The team is expected to operate with a high degree of ownership, reliability, and professionalism. Clear communication, responsiveness, and the ability to receive and apply feedback are essential. Through consistent execution and a commitment to excellence, the Administration team builds trust and creates the structure that allows mission-driven work to happen effectively. The Executive Assistant will serve as a key partner to members of the leadership team and a strong contributor to AV’s Administration team. Through exceptional performance, a proactive spirit, and high attention to detail, this individual will help create the conditions necessary for AV’s leaders and Administration team to accelerate the organization’s impact. The Executive Assistant will report to the Director, Office Services, and be based in AV’s Houston, TX office.

Requirements

• Minimum 10 years of relevant work experience, preferably as an executive assistant or office manager supporting multiple leaders at once
• Exceptional project management, time management, and organization skills
• Excellent oral and written communication skills
• Ability to travel and work occasional evenings and weekends support as needed
• Expert user level knowledge of Microsoft 365 applications including Outlook, Excel, PowerPoint and Word as well as modern workplace collaboration tools (e.g. Zoom, Slack, etc.)
• Strong interpersonal skills with a track record of building strong working relationships with executives, internal teams, and external partners

Responsibilities

• Manage leaders’ calendars and scheduling with meticulous attention to detail, including but not limited to, setting up internal and external meetings with all pertinent information, anticipating scheduling needs, and proactively resolving scheduling conflicts
• Act as a strategic partner in prioritizing leaders’ time, commitments, and deadlines
• Make travel arrangements including airfare, transportation, hotel and meal reservations, and ensure leaders have travel itineraries before travel, as needed
• Prepare expense reports and work with Accounting team on any necessary troubleshooting
• Assist leaders with tracking any necessary compliance items
• Provide logistical support for leaders on internal and external events, as needed
• Perform other general administrative duties such as managing conference room calendars, answering phones, printing, and binding presentations, assisting with incoming and outgoing mail and deliveries
• Ensure compliance with administrative policies and practices, physical and operational security, and safety procedures
• Support the Office Manager with new employee onboarding, inventory-related tasks for kitchen and office supplies, events, special projects, and teambuilding activities and initiatives, as needed
• Without exception or failure, maintain discretion and confidentiality

Benefits

• AV is committed to providing a robust and comprehensive benefits package to eligible employees.
• Our current benefits package includes 100% paid employee premiums for medical, dental, vision, basic life, and short- and long-term disability insurance; 20 days of paid time off, 16 paid holidays (including a winter break from December 24 to January 1), a hybrid policy that includes four days in office and one flexible day for remote work, and a summer schedule with alternating Fridays off beginning on Memorial Day and ending on Labor Day; paid parental leave; a 401k retirement savings plan with an employer match, profit-share contribution, and immediate vesting; pre-tax transit benefits; a professional development stipend; a charitable giving stipend; and an employee assistance program.
• In addition, a relocation bonus is available for candidates who will move for a position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees