Executive Assistant

Aston Carter•Kirkland, WA

5h•$30 - $35•Hybrid

About The Position

We are seeking a proactive and highly organized Executive Business Administrator (EBA) to provide high-level operational, calendar, and logistics support for senior leaders. In this role, you will ensure smooth day‑to‑day execution across leadership activities by managing complex schedules, coordinating meetings and events, organizing travel, processing expenses, and driving team operations. The ideal candidate is a problem‑solver who anticipates needs, communicates with clarity, builds strong relationships across teams, and enables leaders to operate at maximum impact. If you thrive in dynamic, fast‑paced environments and excel at keeping operations running seamlessly, this role is an excellent fit.

Requirements

3+ years of administrative, business support, or operations experience in fast‑paced, matrixed environments.
3+ years supporting leaders with complex calendar management in Outlook.
3+ years coordinating events, meetings, and logistics.
Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote, SharePoint).

Responsibilities

Provide a wide range of complex administrative support to senior leaders and cross‑functional teams, including coordinating with external business partners.
Manage complex executive calendars, including prioritizing meetings, resolving conflicts, and planning ahead for important milestones.
Coordinate travel logistics, prepare itineraries, and process business expenses accurately and promptly.
Support and plan meetings, events, team activities, and departmental operations.
Manage purchasing and procurement for technology, office supplies, reference materials, and vendor services.
Serve as the primary office and department contact, ensuring smooth operations across facilities and personnel logistics.
Handle confidential information with professionalism and judgment.
Take ownership of special projects as assigned by leadership.