Executive Assistant

Hippo Insurance•Austin, TX

13d•Hybrid

About The Position

Hippo is seeking a highly experienced Executive Assistant to support a subset of our executive leadership team while serving as the primary administrative partner for the Board of Directors. This role is critical to the operational rhythm of the company and requires exceptional organizational skill, sound judgment, and the ability to anticipate needs before they arise. You will manage complex calendars, coordinate domestic and international travel, and ensure seamless execution of executive and Board meetings. Success in this role requires comfort operating in a fast-paced, dynamic environment, balancing multiple priorities, and exercising discretion while handling highly confidential information. You bring a strong bias for action, curiosity about the business, and the ability to communicate effectively across all levels of the organization. This role is ideal for someone who views this as a long-term role, thrives in ambiguity, enjoys enabling leaders to operate at their best, and takes pride in running complex logistics with precision and care.

Requirements

Bachelor’s degree or equivalent practical experience
5+ years of experience supporting senior executives in a fast-paced environment
Experience supporting multiple executives simultaneously
Direct experience working with the Board of Directors of a publicly traded company
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint)
Team-oriented partner: Collaborates seamlessly with other assistants daily to keep priorities aligned and work moving
Strong experience coordinating complex domestic and international travel
Demonstrated ability to handle confidential information with integrity, discretion, and sound judgment
Proven ability to manage multiple priorities, meet deadlines, and adapt quickly to change
Exceptional written, verbal, and interpersonal communication skills
Experience planning and managing meetings, off-sites, and events
Strong attention to detail with a proactive approach to anticipating executive needs and mitigating issues

Nice To Haves

Demonstrates initiative and a strong sense of ownership; consistently goes beyond what is asked while exercising good judgment
Willing to do whatever work is needed—high-visibility or behind-the-scenes—to get the job done
Maintains grace, composure, and humor under pressure; focuses on solutions rather than blame
Values efficiency and frugality; uses resources thoughtfully and creatively
Comfortable operating in loosely structured environments with changing priorities
Actively shares information, keeps stakeholders informed, and fosters strong cross-functional collaboration
Builds trust through authenticity and reliability rather than optics
Invests in continuous learning and professional growth; seeks and applies feedback

Responsibilities

Executive Support:
Provide high-level administrative support to multiple members of the executive leadership team, ensuring alignment with organizational priorities
Proactively manage complex, high-volume calendars with strong judgment and ownership, independently prioritizing, optimizing time, and moving work forward without constant check-ins
Anticipate conflicts and shifting priorities; recommend and implement adjustments as needed
Coordinate domestic and international travel in compliance with company policies, ensuring efficient use of time and resources
Track key deliverables, action items, and follow-ups arising from leadership meetings and ensure timely completion
Board of Directors & Investor Support:
Serve as the primary point of contact for Board of Directors administration
Polished, executive presence: Confident, professional, and poised in all Board of Directors communications
Plan, coordinate, and execute all Board and committee meetings, including agendas, materials, logistics, travel, and on-site support
Manage the annual Board calendar and ensure alignment with executive and company priorities
Partner closely with Legal, Finance, and executive leadership to ensure accuracy, timeliness, and confidentiality of Board materials
Support investor meetings and events as needed
Review and copyedit executive communications, presentations, and business documents with a high degree of accuracy

Benefits

Hippo treats its team members with the same level of dedication and care as we do our customers, which is why we’re fortunate to provide all of our Hippos with:
Healthy Hippos Benefits - Multiple medical plans to choose from and 100% employer covered dental & vision plans for our team members and their families. We also offer a 401(k)-retirement plan, short & long-term disability, employer-paid life insurance, Flexible Spending Accounts (FSA) for health and dependent care, and an Employee Assistance Program (EAP)
Equity - This position is eligible for equity compensation
Training and Career Growth - Training and internal career growth opportunities
Flexible Time Off - You know when and how you should recharge
Little Hippos Program - We offer 12 weeks of parental leave for primary and secondary caregivers
Hippo Habitat - Snacks and drinks available and catered lunches for onsite employees
Hippo is an equal opportunity employer, and we are committed to building a team culture that celebrates diversity and inclusion.
Hippo’s applicants are considered solely based on their qualifications, without regard to an applicant’s disability or need for accommodation. Any Hippo applicant who requires reasonable accommodations during the application process should contact the Hippo’s People Team to make the need for an accommodation known.
Hippo CCPA