Executive Assistant

Perry Homes•Houston, TX

About The Position

The Executive Assistant is primarily responsible for providing administrative and organizational support for the Chief Legal and Administrative Officer and Legal Department.

Requirements

Bachelors degree preferred, High School Diploma or equivalent required.
Requires at least 3-4 years of executive level support experience required.
Highly organized and a strong attention to accuracy and detail.
Demonstrated computer skills including a working knowledge of MS Office products, including Outlook, Excel, Word, and PowerPoint.

Responsibilities

Provide administrative support for the CLAO and Legal Department.
Administer an organized workflow for assigned tasks within the Department.
Coordinate schedules as requested.
Schedule, coordinate, and prepare for internal and off-site meetings as needed.
Prepare correspondence and documentation including policies, procedures, memorandums, letters, and notices.
Assist with travel arrangements.
Assist in preparation of materials for presentations and meetings.
Coordinate and maintain select reports for the Department.
Assemble materials from various departments in support of various Legal needs.
Coordinate responses to outside requests for information.
Track and coordinate charitable support approvals.
Maintain Department records (including network files) in organized, systematic manner.
Perform accounting tasks for CLAO to include processing invoices and reconciling expense reports.
Process notary applications and renewals for entire company.
Answer phones for CLAO.
Maintain high level of decorum and professionalism.
Maintain a high level of confidentiality.
Assist with special projects as needed.
From time to time must complete projects on short notice with extreme time constraints.