Executive Assistant

Mizuho • New York, NY

12d • $85,000 - $90,000 • Hybrid

About The Position

Join Mizuho as an Executive Assistant! In this role you will support senior technology colleagues. The primary responsibilities are supporting IT management with day-to-day administrative duties.

Requirements

• Eligible to work in the USA
• At least 3-5 years of Administrative Assistant experience within Financial Services
• Intermediate Microsoft Copilot, Word, Excel and PowerPoint proficiency required
• Well-developed interpersonal skills
• Enthusiastic, self-motivated, team oriented, works well under pressure
• Time management and multitasking skills required
• Excellent verbal and written communication skills
• Willingness to assist in duties called upon at last minute notice
• Willingness to undertake new tasks
• Must be able to work well with the administrative support team

Nice To Haves

• Prior experience supporting an IT executive preferred

Responsibilities

• Support senior IT management executives (tower leads)
• Manage recurring meetings
• Organize and preparation for meetings, including gathering documents and attending to logistics of meetings
• Calendar maintenance, including scheduling meetings, appointments, speaking engagements
• Facilitate visitors (site access, greeting) – coordinate with admin team to greet visitors
• Make travel arrangements
• File expenses
• Collaborate/coordinate with other IT administrative team members
• Answer phone lines, screen calls
• Assist in other administrative support tasks as assigned by management
• Arrange for printing and binding of presentations
• Coordinate communications among management
• Manage general office needs such as ordering supplies and mail distribution
• Manage conference room reservations
• Assist visiting IT colleagues from other regions (desk, meetings, conf rooms, restaurant reservations)
• Make restaurant reservations
• Handle requests for printing, faxing, mail/overnight packages, copying, filing (all rare)
• Manage contacts (e.g. Outlook)
• Requesting site access (e.g. security badges)
• Coordinating shared site permissions (e.g. SharePoint)
• Providing backup coverage for other administrative professionals

Benefits

• In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees