Executive Assistant

Cboe Global Markets•Kansas City, MO

1d•$72,250 - $89,250•Onsite

About The Position

Building trusted markets — powered by our people At Cboe Global Markets, we inspire our people to solve complex challenges together because what we do matters. We provide the financial infrastructure that powers the global economy. As a leading provider of market infrastructure and tradable products, Cboe delivers cutting-edge trading, clearing and investment solutions to market participants around the world. We’re building meaningful ways to support professional and personal development while strengthening the trust we’ve earned as a global market leader. Our teams are empowered to share ideas, actively pursue them and bring on a challenge. As champions of internal mobility and access to opportunity, we encourage our people to “go for it” and equip our managers with the training to coach their teams to the next level. We strive to provide employees a safe space to network, share ideas and create opportunities. Location Overview Cboe Global Markets operates a key office in the Overland Park Xchange (OPx), located in Overland Park, Kansas, a bustling suburb of Kansas City. The OPx business park is strategically positioned to provide convenient access to the Kansas City metropolitan area, offering modern infrastructure and a collaborative environment ideal for the financial services and technology industries. This location benefits from proximity to major highways, making it easily accessible for employees The OPx site provides a balance of high-quality office space, advanced facilities, and an environment conducive to productivity and growth. Role Overview Cboe is seeking a highly motivated and collaborative Executive Administrative Assistant to join our professional and friendly team. The Executive Administrative Assistant will provide high‑level administrative, operational, and event‑planning support to senior executives. This role manages complex calendars, oversees travel logistics, coordinates major departmental activities, supports board‑level processes, and contributes to the planning and execution of internal events.

Requirements

5+ years of executive administrative experience
Experience in event planning or large-scale meeting coordination
Strong proficiency in Microsoft office and collaboration tools
Strong verbal and written communication skills
Exceptional organization and multitasking ability
In office 4-5 days per week

Responsibilities

Manage complex calendars and scheduling for multiple senior leaders, including prioritizing requests, resolving conflicts, and ensuring executives are prepared for upcoming commitments.
Coordinate domestic and international travel for executives, including itineraries, accommodations, transportation, and travel documentation.
Provide day‑to‑day administrative support, including document preparation, meeting briefings, and communication on behalf of executives.
Serve as an ambassador of the firm to visitors and external stakeholders
Coordinate TechOps Board Meeting materials for the Legal Team.
Manage recurring institutional programs such as Monthly Exec & S/VP Small Group Gatherings, KC SMG & SDDG Gatherings, quarterly New Hire Orientations, and quarterly Strategy Sessions.
Maintain meeting agendas, attendee lists, and follow‑up items.
Administer Purchase Orders and collaborate with Finance and Infrastructure partners.
Submit and manage Board member expense reports, including travel and car service needs.
Maintain executive files, departmental records, and confidential materials.
Handles all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible
Assist the Events Team with planning and execution for internal and external events: department meetings, offsites, retreats, celebrations, trainings, and team‑building activities.
Coordinate venues, catering, AV, décor, materials, transportation, vendor management, and budget tracking.
Develop event timelines, run‑of‑show documentation, and manage on‑site event support.
Support hybrid/virtual event logistics and technology.
Guest and visitor centricity and understanding the importance of guest’s preferences
Serve as a liaison between executives, internal teams, and external partners.
Draft correspondence, announcements, presentations, and meeting summaries.
Handle confidential information with discretion and professionalism.
Serve as an ambassador of the firm to visitors and external stakeholders

Benefits

Fair and competitive salary and incentive compensation packages with an upside for overachievement
Generous paid time off, including vacation, personal days, sick days and annual community service days
Health, dental and vision benefits, including access to telemedicine and mental health services
2:1 401(k) match, up to 8% match immediately upon hire
Discounted Employee Stock Purchase Plan
Tax Savings Accounts for health, dependent and transportation
Employee referral bonus program
Volunteer opportunities to help you give back to your communities
Complimentary lunch, snacks and coffee in any Cboe office
Paid Tuition assistance and education opportunities
Generous charitable giving company match
Paid parental leave and fertility benefits
On-site gyms and discounts to other fitness centers