Executive Assistant

Conectiv Supply Chain Solutions, Inc.•Memphis, TN

2h•Onsite

About The Position

At Conectiv Supply Chain Solutions (SCS), we specialize in delivering seamless, end-to-end supply chain solutions that propel your business forward. With a strong presence in Guadalajara, Nashville, Memphis, Poland, Australia, Mexicali and Rugby, our global capabilities allow us to execute third-party logistics (3PL) solutions with precision and efficiency. We leverage decades of proven expertise to tailor and scale solutions that meet the unique needs of your business, ensuring streamlined operations and exceptional customer satisfaction. Our journey began in the optical disc manufacturing industry, where we honed our skills in precision manufacturing, packaging, and distribution. As the market evolved, so did we. Today, Conectiv is at the forefront of logistics innovation, offering cutting-edge warehousing and transportation solutions that integrate advanced automation and flexible operations. Our team of skilled experts is dedicated to redefining industry standards and pushing the boundaries of what’s possible in supply chain management. From warehousing and fulfillment to complex project management and returns handling, we can provide comprehensive solutions that drive growth and efficiency for your business. In addition, SCS has successfully optimized its injection molding business and supply chain services by implementing a clear diversification strategy including establishing Vinyl production manufacturing, packaging and distribution in North America as well as expanding and delivering high-impact commercial print solutions. This position will provide executive support to the President of Conectiv Home Entertainment Services and may assist senior level and other key positions with daily scheduling and phone support as well as correspondence, travel arrangements, expense reports, mailings, shipping/FedEx, filing, lead management support and special projects as needed.

Requirements

HS Diploma/GED or equivalent combination of education and experience
Exceptional relationship building skills with the ability to earn the trust and confidence of internal and external stakeholders
Professional level written and verbal communication skills - ability to interface and communicate effectively with multiple functional groups, geographic regions/cultures, various levels of internal and external organizations
Excellent interpersonal skills with the ability to elicit cooperation from a wide variety of sources, including upper management, clients, other departments, and interact with various work behavior styles
Must have at least 3 years’ experience as an Executive Assistant to a senior level position
High degree of proficiency in computer/software applications knowledge required: Microsoft Office, Word, Excel, Outlook and PowerPoint, and Visio (for Org charts, not required, but beneficial)
Make sound independent decisions, exercise discretion, and maintain confidentiality
Highly self-motivated and proactive with ability to handle multiple projects and deadlines within an ever-changing, fast-paced environment
Strong attention to detail with desire/willingness to learn and make a meaningful contribution to the group
Solid collaboration skills - able to influence outcomes and bring initiatives to successful completion through multi-level internal/external customers
Ability to analyze and interpret various documents, computer printouts, financial reports and/or legal documents

Nice To Haves

Bachelor’s degree in business or a related field or equivalent education, training and experience preferred
5 years’ executive assistant experience to President level position or higher

Responsibilities

Manage detailed executive calendar - schedule and manage internal meetings, teleconferences, video conferences and external meetings
Coordinate all aspects of onsite/offsite business meetings, video equipment setup, meeting room bookings, catering (upon approval), PowerPoint presentations, spiraling, etc.
Error free preparation of PowerPoint presentations, Excel spreadsheets and Word documents
Prepare clear and concise records, reports, correspondence and other written materials
Reconcile and complete expense reports for senior executives, ensuring all backup documentation and receipts are included, and expenses are within company policy. Review Expense reports from President's direct reports and flag charges that are not within policy.
Screen incoming phones calls and follow-up with actions as necessary
Maintain records and comprehensive paper and electronic filing system
Domestic and international travel coordination for supported positions, which includes securing best rates, supplying frequent flyer miles and arranging for hotels and rental cars within travel policy guidelines
For International travel, make sure traveler has all documents required (Visa applications, Passport renewal, completion of Mexico Safety travel documentation, and other critical information)
Prepare and process check requests
Order and stock office supplies for department, and manage receiving through accounting system (JBA)
Back-up support to other Executive Assistants
Perform other more intricate duties as needed to ensure optimal support