Executive Assistant

At-Bay • New York, NY

1d

About The Position

As an Executive Assistant, you’ll provide support to our CEO, CFO and President of Insurance and be their go-to person for managing their administrative needs. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to anticipate needs and proactively address them. The Executive Assistant acts as problem-solver, and a key point of contact, ensuring the executive's time is managed effectively. We view this position as key to enhancing our management team’s productivity and overall team culture. The Operations team serves as the backbone of At-Bay, providing robust daily administrative support to its employees and leadership, significantly contributing to our organization's efficiency and culture. You will join a highly collaborative team that takes pride in what they do and recognize the vital role they play in our company's success by ensuring smooth operations and order in a very dynamic environment. In this role, you’ll report to our Director of Operations.

Requirements

• Experience supporting C-level execs or senior leadership, ideally in a startup environment with offices across multiple countries
• Excellent communication and interpersonal skills
• A self-starter who takes initiative and demonstrates a high degree of accountability for their work and actions
• Comfortable working with executives, handling sensitive information with tact and discretion
• Strong organizational skills and an ability to keep up with a consistently evolving agenda and priorities
• Proficiency working with MAC OS and a high degree of comfort with G-suite, Slack, MS Office

Responsibilities

• Assisting the executives and their teams, including managing dynamic calendars, coordinating domestic and international travel, and supporting team projects.
• Prepare and submit expense reports accurately and in a timely manner.
• Managing leadership off-sites and other meetings as needed
• Build and maintain positive trusted relationships with internal staff, clients, partners, and vendors.
• Acting as the point of contact among the executive staff and employees, clients, and other stakeholders, including investors
• Maintaining confidentiality with all materials
• Exercising good judgment and professionalism under occasional pressure
• Managing information flow in a timely and accurate manner

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees