Executive Assistant

HSBC • San Francisco, CA

12d

About The Position

In compliance with applicable laws, HSBC is committed to employing only those who are authorized to work in the US. Applicants must be legally authorized to work in the U.S. as HSBC will not engage in immigration sponsorship for this position.
Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We’re bringing together the people, ideas and capital that nurture progress and growth, helping to create a better world – for our customers, our people, our investors, our communities and the planet we all share.
The Executive Assistant will provide administrative and secretarial support for an assigned senior or executive manager of the Company (Global Career Band 3 and above) or group of employees.

Requirements

• Proven and progressive administrative or secretarial experience or equivalent
• Bachelor’s degree in business, related field, or equivalent experience
• Excellent typing, customer service, problem-solving, and organizational skills. Proficiency with personal computers as well as pertinent mainframe systems and software packages
• Ability to anticipate senior/executive manager needs as well as operate independently and handle majority of responsibilities without consultation
• Ability to deal with all levels of personnel in a courteous and efficient manner and exercise discretion on confidential matters
• Extensive knowledge of Company policies and practices

Responsibilities

• Complete a variety of administrative and support duties, often of a confidential nature and unique to assigned area, including researching information and data, maintaining department records, and filing system and developing and producing reports and presentations
• Produce letters, reports, memoranda, forms, schedules, etc., utilizing various PC-based software packages or other typing equipment, composing items from general outlines or own initiative
• Schedule appointments and meetings and arrange travel accommodations
• Open and screen mail and respond to correspondence and inquiries on behalf of senior or executive manager; receive and screen telephone calls and visitors, taking appropriate action using initiative and judgement
• Ensure compliance, operational risk controls in accordance with HSBC or regulatory standards and policies; and optimize relations with regulators by addressing any issues
• Provide administrative support to management and department members as necessary handling routine project work, program material preparation, and resolving issues with equipment, form completion, and follow up as appropriate

Benefits

• As an HSBC employee, you will have access to tailored professional development opportunities to ensure you have the right skills for today and tomorrow.
• We offer a competitive pay and benefits package including a robust Wellness Hub, all in a welcoming and inclusive work environment.
• You will be empowered to drive HSBC’s engagement with the communities we serve through an industry-leading volunteerism policy, a generous matching gift program, and a comprehensive program of immersive Sustainability and Climate Change Initiatives.
• You’ll want to join our Employee Resource Groups as they play a central part in life at HSBC, including the development of our employees and networking inside and outside of HSBC.
• We value difference. We succeed together. We take responsibility. We get it done. And we want you to help us build the bank of the future!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees