Executive Assistant

Blue Orange Digital

7h•Remote

About The Position

We are seeking an experienced Senior Executive Assistant to support our CEO in a highly visible, trusted, and impactful role. This position goes well beyond traditional administrative support. You will act as a strategic partner and operational extension of the CEO—helping manage priorities, maintain momentum across relationships, and ensure opportunities, communications, and commitments are handled with care and follow-through. The ideal candidate is highly organized, tech-savvy, and proactive, with strong judgment and the ability to operate independently in a remote environment. Candidates must be available to work during EST (New York) business hours to ensure smooth collaboration with our team and stakeholders.

Requirements

7+ years of experience supporting senior executives, founders, or CEOs
Proven ability to operate independently and manage multiple priorities in a fast-moving environment
Strong experience with digital tools such as Google Workspace, CRM platforms (e.g., HubSpot), and project management tools (e.g., Asana)
Tech-savvy with comfort using AI tools to enhance productivity and organization
Exceptional written and verbal communication skills
High level of discretion, professionalism, and judgment
Comfortable working remotely and collaborating across time zones

Responsibilities

Own and manage the CEO’s calendar with a strong sense of priority, context, and balance across internal and external commitments
Anticipate scheduling needs by understanding the purpose and desired outcomes of meetings and events
Prepare the CEO with clear briefs, background context, and organized materials using collaborative tools
Track decisions, commitments, and action items, ensuring timely follow-up and closure
Serve as a trusted gatekeeper, using sound judgment to manage access, timing, and information flow
Support the CEO’s external relationships by maintaining awareness of prior interactions, ongoing conversations, and next steps
Capture and organize contacts from meetings, events, and introductions, ensuring accurate records and relevant context are maintained
Coordinate timely follow-ups, acknowledgments, and introductions on behalf of the CEO
Help maintain continuity across long-running relationships by tracking touchpoints and commitments
Ensure opportunities are supported with appropriate structure, visibility, and follow-through
Maintain organized, searchable systems for contacts, communications, meetings, and documents using tools such as HubSpot, Asana, and Google Workspace
Ensure CRM data is accurate, current, and actionable
Use AI-powered tools to assist with drafting communications, summarizing meetings, organizing information, and improving efficiency
Identify opportunities to improve workflows and implement process improvements that increase clarity and reduce friction
Provide operational support for the CEO’s sales, partnership, and business development activities
Track outreach, responses, and follow-ups to help maintain momentum across opportunities
Assist with preparation for sales conversations by organizing context, history, and relevant materials
Monitor inbound requests and ensure timely responses or appropriate routing
Stay one step ahead of upcoming priorities by recognizing patterns across meetings, communications, and commitments
Connect information across systems and conversations to support effective decision-making
Provide structured support on special initiatives that require coordination and follow-through
Operate with a high level of ownership, discretion, and reliability