Executive Assistant

Andela

3d • Remote

About The Position

At Andela, we know brilliance is evenly distributed around the world, but opportunity is not. For over 10 years, Andela has connected its customers with top global, remote technical talent from over 135 countries with the majority residing in emerging markets like Africa and Latin America.
As one of the world’s largest talent marketplaces, Andela gives companies greater flexibility to quickly deploy qualified technologists. With talent highly skilled in advanced technologies to support Application Development, Artificial Intelligence, Cloud & DevOps, Data Engineering, and much more, customers experience 33% faster project delivery. The company’s exclusive AI-powered platform, Andela Talent Cloud, is the industry’s only unified platform managing the complete global talent lifecycle and enables customers to fill individual roles or engage fully managed teams up to 66% faster.
Andela is on the precipice of two breakout industry transformations: one in staffing/hiring and the other in software development, both accelerated by generative AI.
Join us and change the world.
About the Role
We are seeking a highly organized, proactive Executive Assistant to provide primary strategic administrative support to our CRO and SVP, Solutions. This role will also manage travel and expenses for our CEO. This person will be critical to keeping our leadership team operating efficiently and effectively, and report to the Executive Assistant to the CEO.
In addition to executive support, this position will play a key role in planning logistics for team offsites, onboarding and coordinating vendors, managing the company’s virtual mailbox, supporting large internal meetings, and handling other administrative tasks as assigned.
We are a global, remote-first company with employees around the world. The ideal candidate is able to build trust and relationships with executives in a remote environment, can manage highly-complex calendars that may change with short notice, is an exceptionally strong communicator, and is beyond obsessed with details, plans, and customer service.
It’s an exciting time to join Andela. We have ambitious goals for the year that will require this role to juggle multiple projects and move quickly. This role requires balancing long-term calendar planning with urgent, last-minute requests, quickly picking up on company culture and executive cues in a remote environment, and being resourceful in finding solutions when information may be limited.
Exceptional Leadership
As an Andelan, you’ll serve as a role model for the rest of the company, you do not need to manage people to be a leader at Andela! Think about the feedback your peers typically give you – if it usually sounds like the below, we want to hear from you.
Low ego, low drama: You share credit, take blame. You like being wrong because it means someone else had an even better idea.
One team mentality: You break silos across teams. You put the company and mission first above your team alone.
Great listener, hungry for feedback: You’re always seeking to improve – our product, our business, yourself. You solicit diverse opinions and deeply listen.
Owner, not renter: You see a problem, you fix it or find someone who will. The buck stops with you.
Team-player: You roll up your sleeves and get scrappy. You do this by proactively collaborating with your team while actively engaging in important details that matter.
Business problem solver: You’re not just a functional expert; you consistently get praise for approaching your function through the lens of solving business problems.

Requirements

• 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leaders in a fast-paced environment
• Exceptional organizational skills and attention to detail, with strong written and verbal communication skills
• Ability to manage multiple priorities with discretion and professionalism while working closely with executive-level stakeholders.
• Ability to work effectively with employees across multiple regions and time zones, demonstrating cultural awareness, sensitivity, and respect in all interactions.
• Ability to operate in a technology-driven environment, with a foundational understanding of tech companies and curiosity about AI to quickly support projects and anticipate needs across the organization.
• Proficiency with common productivity tools (Google Workspace, Microsoft Office, expense and travel tools, etc.)

Responsibilities

• Provide calendar management, travel coordination, and expense processing for the CRO and SVP, Solutions
• Manage travel arrangements and expenses for the CEO
• Plan logistics for team offsites, including hotel reservations, securing conference room space, making reservations, placing meal deliveries, and other details
• Manage the company’s virtual mailbox, including monitoring, sorting, and routing correspondence with our vendor
• Handle new vendor setup, invoice processing, and coordination with Finance and Accounting partners
• Support general administrative tasks and special projects as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed