Executive Assistant

Williams Kastner•Seattle, WA

9d•$80,000 - $95,000•Hybrid

About The Position

We are seeking an Executive Assistant to provide administrative support for one of our senior Equity Members in the Seattle office. This position must perform high level administrative duties, organize and maintain a very busy attorney calendar, all meetings and teleconferences, and observe strict confidentiality regarding client and firm matters.

Requirements

Familiarity with basic office policies and procedures.
Ability to operate standard office equipment, such as personal computer, scanning and photocopier.
High level of computer literacy including working knowledge of Windows, Excel, Word, Outlook, PowerPoint, Adobe Acrobat.
Ability to maintain filing and recordkeeping systems.
Excellent time management skills keeping attorney informed of progress and problems via e-mail.
Excellent oral and written communication skills.
An eye for detail for correspondence and document edits.
Ability to follow instructions and organize work to meet deadlines.
Resourcefulness, adaptability, innate ability to take initiative and produce results.
Self-motivated, detailed and communicative professional.
Ability to occasionally work overtime when needed.
Strong attention to detail and ability to work independently and self-check work.
Task oriented, excellent organizational skills, ability to prioritize work load.
Enthusiastic, energetic, outgoing attitude and able to adapt to new or changing circumstances.

Nice To Haves

Any equivalent combination of education and experience that provides the applicant with the knowledge, skills, and abilities to perform the job.
College Degree or Certificate in Business Administration or equivalent experience preferred.

Responsibilities

Management of attorney’s work calendar: manage calendar; frequently meet or correspond electronically to review priority of calendar activities and client/contact requests; schedule and maintain calendar of work appointments.
Schedule, coordinate and arrange internal and external work-related meetings and teleconferences involving numerous parties. Assist attorney in preparing for work meetings, related research, routine memoranda, etc.
Make work-related domestic and international travel arrangements.
Monitor attorney’s electronic email (inbox and sent mail) for work-related action items and time critical information that must be brought to his attention; monitor and transcribe all voicemails; process hard copy mail.
Assist with internal and external client communications – monitoring, retrieving, sorting, prioritizing and responding accordingly to phone calls, emails, and hard copy mail.
Interface with clients and other firm attorneys to anticipate and ensure timely responses, and coordinate responses to client inquiries and requests.
Maintain Professional Contacts database in Outlook, and update Case Sheets for all matters.
Process expense reimbursements and check sources to determine expense allocation.
Assist with client file openings, conflicts checks, and timesheets.
Other work-related duties as assigned.