Executive Assistant

Mondelēz International • East Hanover, NJ

6d

About The Position

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office or department. This role supports leaders and team members through a variety of tasks related to organization, communication, scheduling, and project coordination. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities while maintaining professionalism and confidentiality.

Requirements

• Proven experience as an Administrative Assistant, Office Assistant, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) or Google Workspace
• Ability to prioritize tasks and adapt to changing needs
• Professionalism and discretion
• Initiative and problem-solving ability
• Strong interpersonal skills
• Adaptability and flexibility
• Customer-service mindset
• Ability to work independently and as part of a team

Nice To Haves

• Experience supporting senior leadership
• Experience with calendar management across multiple stakeholders
• Familiarity with project management tools (Teams, Concur, Office, etc.)
• Associate or Bachelor’s degree preferred

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics
• Prepare agendas, presentations, and meeting materials
• Draft, proofread, and edit correspondence, reports, and documents
• Track deadlines and follow up on action items
• Serve as a point of contact for internal and external stakeholders
• Manage incoming emails and inquiries professionally and efficiently
• Coordinate meetings, events, and travel arrangements
• Support cross-functional communication and collaboration
• Assist with planning and execution of projects and initiatives
• Monitor project timelines and provide status updates
• Maintain tracking tools for priorities and deliverables
• Support process improvements and administrative efficiencies
• Order office supplies and manage vendor relationships
• Assist with expense reports, invoices, and budget tracking
• Support onboarding logistics for new employees
• Help maintain a productive and organized work environment

Benefits

• health insurance
• wellness and family support programs
• life and disability insurance
• retirement savings plans
• paid leave programs
• education related programs
• paid holidays and vacation time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees