Executive Assistant

Colliers International Valuation & Advisory Services • Columbus, OH

6d • $24 - $27 • Hybrid

About The Position

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. This position is a 4-month contract hybrid position based out of our Columbus, OH office About you You are a seasoned professional seeking an opportunity to join our Valuations division—a true executive-level administrative powerhouse! With unparalleled organizational skills and an exceptional eye for detail, you expertly manage executives’ calendars, plan seamless travel arrangements, and support innovative business development initiatives. Your professionalism shines, especially when handling confidential matters. As the Executive Assistant supporting the Senior Vice President (SVP) for the Midwest – OH and National Practices, you serve as a vital link between various administrative teams. Acting as a liaison, you direct requests to the appropriate teams, ensuring efficient communication and collaboration. With your natural ability to coordinate and connect, you play a crucial role in driving the success of the organization, making you an indispensable asset in a fast-paced and dynamic environment.

Requirements

• 2-4+ years’ experience in an administrative position
• Demonstrated experience utilizing resources (people, materials, support, etc.) to get things done; you can orchestrate multiple activities at once to accomplish a goal
• Advanced communication skills
• Demonstrated proficiency with Microsoft Office skills (Outlook, Word, Excel)

Nice To Haves

• Previous experience working within a real estate environment is an asset

Responsibilities

• Review incoming appraisal bid emails and ensuring accurate processing.
• Route bids to the appropriate manager based on asset type and property location for fee and timing review.
• Submit managers proposed bid fees and timelines through the client portal.
• Serve as the primary liaison between appraisers and the client, facilitating clear and timely communication.
• Manage monthly invoicing for the client account.
• Maintain detailed activity records in Excel for tracking and reporting purposes.
• Handle a high-volume workflow, processing up to 800 bids per month with precision and efficiency
• Provide backup coverage for the Executive Administrator
• Manage inbox for Executive - process bid requests, client questions, and new awards through the Client Services and Producer Solutions team

Benefits

• This role is classified as a “Limited Term Employee” (LTE). Full-time LTEs (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability.
• LTEs are able to enroll in our company’s 401k plan, which includes an employer match.
• LTEs will also receive 10 days of sick leave, along with twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave which will be available for use after successful completion of 90 days of employment.
• Individuals may be eligible for different or additional benefits under applicable state law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees