Executive Assistant

Aston Carter • Irvine, CA

4d • $48 - $48 • Onsite

About The Position

This temporary role is designed to cover for a maternity leave for at least 4-6 months, with the possibility of transition if the original employee does not return. The role involves collaborating directly with high-level employees, managing travel arrangements and schedules, primarily domestic with some international travel, and handling expense reporting through Excel. The position requires providing professional and friendly service while maintaining office systems, handling communications, and performing minor personal support tasks. Preparing corporate documents, managing meeting agendas and calendars, and maintaining strict confidentiality are also key aspects of this role.

Requirements

• 5-7 years of executive assistant experience supporting C-level executives.
• Proficiency in calendar management.
• Ability to manage expense reports using Excel.
• Expertise in Microsoft Suite, including Outlook, Excel, and PowerPoint.
• Strong written and verbal communication skills.
• Experience in travel management, primarily domestic with some international.

Nice To Haves

• PowerPoint presentation abilities.
• Industry experience in technical or high-end sectors such as aerospace, automotive, oil services, or luxury goods.
• Technological proficiency, particularly with PowerPoint and Excel.
• Detail-oriented with a strong work ethic.
• Ability to juggle multiple complex tasks.
• Balance of introverted and extroverted personality traits.
• Ability to articulate ideas in one-on-one settings.

Responsibilities

• Collaborate directly with high-level employees.
• Organize travel arrangements and schedules, focusing on 90% domestic and 10% international travel.
• Manage expense reporting using Excel.
• Provide professional and friendly service.
• Organize and maintain office systems.
• Handle phone calls and emails.
• Perform minor personal support tasks, such as running small errands.
• Prepare corporate documents, including memos and PowerPoint presentations.
• Prepare meeting agendas and manage calendars.
• Maintain strict confidentiality.
• Sustain professionalism among staff.
• Adapt to new tasks as office needs change.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed