Executive Assistant

Del Monte Fresh Produce Company NA Inc•Coral Gables, FL

10d

About The Position

We are seeking a highly tech-savvy, resourceful, and proactive Executive Assistant to provide exceptional administrative and operational support to our Senior Executive. This role is central to enabling executive effectiveness through advanced digital literacy, systems optimization, real-time problem solving, and data-driven workflows. Key Ongoing Responsibilities for the Role: Executive & Operational Support Prepare executive correspondence, briefings, and documents with exceptional accuracy and formatting precision. Ensure efficient information flow between C-suite leaders and internal/external stakeholders. Draft, edit, and distribute meeting minutes, follow-up trackers, communication briefs, and executive summaries using digital workflow tools. Manage expense reporting, corporate credit card reconciliation, and financial tracking. Manage highly complex calendars across time zones using AI scheduling tools and priority-based logic. Build digital workflows for agenda preparation, meeting packets, and automated pre-reads. Coordinate hybrid meetings using Teams, Zoom, digital whiteboards, and collaboration tools. Coordinate travel and itineraries, arranging pertinent meetings based on trip objectives. Digital Project & Leadership Support Research industry trends and ensure executives receive timely, data-informed insights. Support strategic initiatives with dashboards, trackers, and reporting templates. Develop presentations, visuals, reports, using advanced PowerPoint, Excel, and other platforms. Maintain organized, cloud-based knowledge systems ensuring version control and archival integrity. Cross-Functional & Global Coordination Facilitate communication across global teams, internal and external stakeholders in support of the Senior Executive’s directives. Note: Key ongoing responsibilities listed above may be subject to change based on operational or business needs. Any such changes will be communicated by the direct line manager.

Requirements

Executive & Operational Support
Prepare executive correspondence, briefings, and documents with exceptional accuracy and formatting precision.
Ensure efficient information flow between C-suite leaders and internal/external stakeholders.
Draft, edit, and distribute meeting minutes, follow-up trackers, communication briefs, and executive summaries using digital workflow tools.
Manage expense reporting, corporate credit card reconciliation, and financial tracking.
Manage highly complex calendars across time zones using AI scheduling tools and priority-based logic.
Build digital workflows for agenda preparation, meeting packets, and automated pre-reads.
Coordinate hybrid meetings using Teams, Zoom, digital whiteboards, and collaboration tools.
Coordinate travel and itineraries, arranging pertinent meetings based on trip objectives.
Digital Project & Leadership Support
Research industry trends and ensure executives receive timely, data-informed insights.
Support strategic initiatives with dashboards, trackers, and reporting templates.
Develops presentations, visuals, reports, using advances PowerPoint, Excel and other platforms
Maintain organized, cloud- based knowledge systems ensuring version control and archival integrity.
Cross-function & Global coordination
Facilitate communication with across global teams, internal and external stakeholders in support of the Senior Executive’s directives.

Nice To Haves

Advanced use of Microsoft 365, Teams, SharePoint, OneDrive, Power Automate, and Docusign.
Ability to quickly learn.
Build reporting dashboards.
Strong security, compliance, and digital hygiene practices.
Spanish (Fluent)

Responsibilities

Prepare executive correspondence, briefings, and documents with exceptional accuracy and formatting precision.
Ensure efficient information flow between C-suite leaders and internal/external stakeholders.
Draft, edit, and distribute meeting minutes, follow-up trackers, communication briefs, and executive summaries using digital workflow tools.
Manage expense reporting, corporate credit card reconciliation, and financial tracking.
Manage highly complex calendars across time zones using AI scheduling tools and priority-based logic.
Build digital workflows for agenda preparation, meeting packets, and automated pre-reads.
Coordinate hybrid meetings using Teams, Zoom, digital whiteboards, and collaboration tools.
Coordinate travel and itineraries, arranging pertinent meetings based on trip objectives.
Research industry trends and ensure executives receive timely, data-informed insights.
Support strategic initiatives with dashboards, trackers, and reporting templates.
Develop presentations, visuals, reports, using advanced PowerPoint, Excel, and other platforms
Maintain organized, cloud- based knowledge systems ensuring version control and archival integrity.
Facilitate communication with across global teams, internal and external stakeholders in support of the Senior Executive’s directives.