Executive Assistant

Meade Engineering • Tempe, AZ

17h

About The Position

Meade Engineering is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support primarily to our CGO , COO, and C OS ( dedicated support is already in place for the CEO) . This position requires flexibility, discretion, and the ability to handle a dynamic workload . The ideal candidate has strong coordination skills, excellent judgment, and the ability to anticipate and address executive needs effectively. We are looking for a hands-on, seasoned E xecutive A ssistant . The ideal candidate has thrived in a fast-paced organization on a high-growth trajectory, supporting multiple executives , navigating shifting priorities, and operating with a high degree of independence.

Requirements

• 5+ years supporting senior executives in a high-demand environment.
• Proven ability to manag e competing priorities without constant direction.
• Exceptional organizational, multitasking, and problem-solving skills.
• Strong written and verbal communication abilities .
• High level of discretion, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite - particularly PowerPoint .
• Experience handling executive correspondence, preparing reports, and managing calendars.
• Ability to anticipate needs, think strategically, and proactively solve problems.

Nice To Haves

• Experience in an engineering, construction, or consulting firm is a plus.

Responsibilities

• Provide high-level administrative support to multiple members of the executive leadership team .
• Own complex, ever-changing calendars and meeting logistics with minimal guidance.
• Prepare executive team for meetings by coordinating agendas, meeting rooms, materials , and relevant context .
• S upporting executive -level meetings, including notetaking and follow-up on action items.
• Develop and craft high-impact executive-level presentations, conduct in-depth research , and compile accurate and polished reports .
• Manage office and personal tasks, including expense reporting, travel coordination , document organization, special projects , and related administrative tasks .
• Support cross-functional projects that require coordination across leaders and departments.
• Collaborate with other administrative support to oversee office organization , including ensuring workspaces are well-prepared for executive use.
• All other duties as assigned.

Benefits

• All full-time employees receive a comprehensive benefit package that includes, but is not limited to, medical, dental, and vision insurance with 100% of premiums covered by the employer, short and long-term disability insurance, life insurance, a 401k, vacation time, paid holidays off, and a target yearly performance-based bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed