Executive Assistant

Higginbotham • Saint Petersburg, FL

1d • Onsite

About The Position

The Executive Assistant provides high level administrative support to various executives. This individual serves as a strategic partner in prioritization, calendar management, meeting preparation and supports key initiatives.

Requirements

• Ability to Analyze and Solve Problems : Skill in recognizing challenges, exploring options, and implementing effective solutions in a timely manner
• Attention to Detail : A strong focus on completing tasks and projects accurately and thoroughly
• Communication Skills : Capable of expressing ideas clearly in both verbal and written forms and engaging with various audiences
• Timely Task Completion: Ability to finish tasks and projects efficiently, managing resources and priorities effectively
• Team Collaboration : Willingness to work together with others, promoting teamwork and supporting shared goals
• Client Focus : Dedication to understanding and addressing the needs of clients and stakeholders to ensure their satisfaction
• Dependability : Acknowledgment of the importance of being present and punctual
• Creative Thinking : Openness to suggesting new ideas and methods to improve processes and outcome
• Organizational Skills : Capability to prioritize tasks and manage multiple projects simultaneously
• Adaptability : Willingness to adjust to changing situations and priorities, showing resilience in a dynamic work environment
• Bachelor’s degree preferred
• 5+ years of previous administrative assistant experience preferred
• 2 years supporting senior level executives preferred
• Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook required
• Ability to lift 25 pounds
• Repeated use of sight to read documents and computer screens
• Repeated use of hearing and speech to communicate on telephone and in person
• Repetitive hand movements, such as keyboarding, writing, 10-key
• Walking, bending, sitting, reaching and stretching in all directions

Nice To Haves

• Familiarity with Concur or other similar expense reporting software preferred

Responsibilities

• Manage calendars, prioritize appointments, coordinate meetings with various stakeholders
• Prepare agendas, presentations, reports, and briefing materials
• Sending correspondence on behalf of leaders when requested
• Manage multiple priorities and perform duties with utmost discretion.
• Maintain confidentiality.
• Facilitates communication between various departments, acts as a liaison, and ensures information flows effectively
• Schedule and coordinate travel (flights, hotels, rental cars) and create detailed itineraries
• Event coordination and execution
• Assist with expense reporting utilizing Concur
• Maintaining office supplies by checking stock to determine inventory levels, anticipating needs, placing, and expediting orders, verifying receipt and stocking.
• Ability to work a flexible schedule

Benefits

• Higginbotham offers medical, dental, vision, prescription drug coverage, 401K, equity incentive plan as well as multiple supplemental benefits for physical, emotional, and financial wellbeing.
• Employee Wellness Program
• Company paid holidays, plus PTO

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level