Executive Assistant

Tactile Medical•Minneapolis, MN

15d

About The Position

At Tactile Medical, we specialize in developing at-home therapy devices to treat lymphedema, chronic venous insufficiency and respiratory illnesses. Position Summary The Executive Assistant is responsible to provide support to the executive team member and other key stakeholders while performing all job duties adhering to HIPAA requirements.

Requirements

Excellent written and verbal communication skills
Exceptional organizational skills, with a high attention to quality and detail
Strong initiative, follow through and ability to anticipate needs
Superior knowledge in Microsoft Office (Outlook, Word, Excel, PowerPoint) with ability to learn various software programs quickly
Demonstrated successful project management skills
Ability to effectively manage multiple, competing priorities in a fast-paced, results-driven environment
Ability to work independently and be resourceful, anticipating and communicating potential issues
Strong customer focus and approachability
Critical thinking, analytical and problem-solving skills
Ability to learn quickly and acquire knowledge of organizational operations, procedures, and staff
Ability to effectively manage time-sensitive, confidential information with professionalism, confidentiality and speed
Adaptability and flexibility, with a willingness to collaborate in a team environment
Ability to handle all interactions with poise, tact and professionalism
4-6 years’ experience working as an executive assistant in a fast-paced environment

Nice To Haves

Bachelor’s degree preferred
Demonstrated successful experience with Investor Relations

Responsibilities

Screen and respond calls to key stakeholders as requested
Gather, prepare and produce high quality reports, presentations and other documents or information as requested
Prepare for meetings and conferences (notice, agenda, pre-work, follow-up). Handle space procurement issues, obtain the necessary equipment, and make food service arrangements within established budget. Transcribe meeting minutes and distribute as necessary
Plan and execute team meetings with multiple participants. Manage pre- and post-event activities to ensure all sessions are well coordinated and executed with high impact
Coordinate lodging, travel arrangements and prepare itineraries for Executive team and Board of Directors
Handle financial administrative tasks related to corporate card use and expenses, and process departmental invoices
Accurately review and expediently process legal agreements and corresponding documents
Partner with marketing team members to successfully execute events, conferences and meetings
Act as liaison for leadership team and other internal team members, and as key contact for high-level partner and internal executive contacts
Prioritize and organize multiple, sometimes competing requests for time and attention, and successfully navigate through to execution of high quality, timely deliverables
Manage the Executive’s calendar, assist in efficient time utilization and balance multiple priorities
Greet Executive’s guests and visitors, directing them to appropriate person in area(s)