Executive Assistant

Unitek Learning • Newport Beach, CA

21h • $75,000 - $100,000 • Hybrid

About The Position

The Executive Assistant to the Provost/Chief Academic Officer, National Dean of VN/PN, and National Dean of BSN/MEPN Programs, provides high-level administrative support to senior leadership, ensuring efficient management of schedules, communications, and strategic initiatives. This role serves as a trusted partner, enabling executives to focus on organizational growth and decision-making.

Requirements

• Associate Degree with 5-years related experience.
• Minimum 3 years of executive support experience to senior management and/or C-Level executives in a corporate or educational setting.
• Minimum 3 years of calendar management experience and a minimum of 1 year of travel management experience.
• Advanced Microsoft Office Skills (Word, Excel, PPT, Outlook) and Adobe Acrobat
• Must have Attention to Detail
• Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment, able to remain focused and shift priorities as needed
• Highly adept at computer-based resources.
• Previous experience demonstrating ability to actively learn, listen, and take on multitude of tasks with a positive attitude.
• Excellent skills in oral, written, interpersonal communications.
• Teamwork style that emphasizes collaboration, teamwork, and facilitation.
• Able to stay calm, focused, organized.
• Demonstrated ability to prioritize, anticipate, and stay proactive.
• Caring and positive attitude.

Responsibilities

• Handle sensitive information with professionalism and confidentiality.
• Manage complex calendars, travel arrangements, and meeting logistics for executives
• Formulate high-level correspondence, reports, presentations, and confidential documents, including editing, proofreading and assisting with oral communication preparation.
• Prepare C- Suite level presentations and formal reports for meetings.
• Compile data thorough research, analysis of topics creating reports and developing insightful poignant leadership ready presentation.
• Generate reports; prepare and submit a variety of weekly, monthly, quarterly and annual reports.
• Facilitate and coordinate meetings when needed, track action items, follow up on action items, and prepare and distribute detailed agendas.
• Contact Management: answer/return phone calls and emails on behalf of executives.
• Expense report preparation, process credit card expenses and receipts; manage purchasing and invoices for Corporate Academics
• Anticipate the leaders’ needs and proactively solve problems, making decisions independently
• Coordinate requests involving multiple departments.
• Independently manage, prioritize, and respond to the National Deans’ emails, ensuring timely communication and appropriate follow-up consistent with the Deans’ direction and priorities
• Support academic projects by managing documentation, tracking milestones, progress and follow-up with project team stakeholders.
• Event management, from initial planning and budgeting through execution and evaluation; coordinate venues, vendors, materials, and communications to deliver professional, well-organized departmental and corporate events.
• Maintain project library and records.
• Other duties as assigned.

Benefits

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 101-250 employees