Executive Assistant

Action Target-posted 27 days ago
Full-time • Executive
Provo, UT
101-250 employees
Fabricated Metal Product Manufacturing
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The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
  • Maintains multiple executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and often complex travel.
  • Maintains executive's confidence and protects operations by keeping information confidential.
  • Prepares reports & presentations by collecting and analyzing information.
  • Provides basic technical support with executive's electronic devises.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions as needed.
  • Maintains executive office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Maintains patent database including scheduling of payment, filing of information and maintaining schedule of patent dates in conjunction with the legal team.
  • Coordinates video & audio conference calls
  • Manages executive events and meals as needed.
  • Experience: 4+ years Administrative Assistant experience with an additional 2+ years of executive level support
  • Education: College degree preferred
  • Excellent written and verbal communication skills
  • Basic research and reporting skills
  • Extensive scheduling & calendaring experience within multiple calendars
  • Proficient in Microsoft Office (Office 365 / Outlook, Word, Excel)
  • Organized and detailed oriented
  • Able to manage multiple projects at once - assigning priority as needed
  • Travel Logistics with often complex international travel
  • Must be able to have a flexibility with the schedule to accommodate executive needs.
  • Able to work well and professionally with all levels of internal and external management
  • A pretty cool industry where you will get to work with and interact with some very unique and cool customers.
  • Competitive wages- We look at the market to make sure we are paying our employees what they are worth!
  • A chance to grow in a positive working environment with an outstanding team and make a difference
  • Industry Perks- As a community of outdoor and shooting enthusiasts, we are passionate about our gear. Working with our industry partners we have obtained discounts for our employees on firearms, targets, optics, range passes, and many other products.
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