Executive Assistant

Waters Edge Family•Columbia, TN

19d

About The Position

Administrator & Assistant to the Executive Pastor (XP) Role Summary The Administrator & Assistant to the Executive Pastor is a key support leader who partners closely with the Executive Pastor to steward the administrative, operational, and organizational life of the church. This role brings clarity, structure, and follow-through so ministry teams can remain focused on people and mission. The position provides direct support to the Executive Pastor while also overseeing church administration and offering operational support across key ministry areas.

Requirements

Strong organizational and administrative skills with attention to detail
Experience in executive assistance, church administration, office management, or operations preferred
Ability to manage multiple priorities with flexibility and composure
Strong written and verbal communication skills
Proficiency with church management systems and standard office tools
High levels of trustworthiness, emotional intelligence, and relational awareness
A growing relationship with Jesus and alignment with the mission, vision, and values of the church
A heart for serving the local church with humility and excellence
Ability to work independently and collaboratively
Commitment to confidentiality and professionalism
A tithing member of The Well Church

Responsibilities

Provide direct administrative support to the Executive Pastor, including scheduling, correspondence, and follow-up
Assist with preparation for meetings, leadership gatherings, and planning sessions
Track action items and ensure follow-through on initiatives and projects
Serve as a central communication link between the Executive Pastor, staff, volunteers, and external partners
Support the daily administrative and operational functions of the church
Coordinate office systems related to scheduling, documentation, and internal communication
Maintain clear workflows, procedures, and administrative processes
Manage office logistics including supplies, vendors, and general administrative needs
Provide centralized administrative, communication, and systems support that enables ministry leaders to focus on people rather than processes.
Office Management – Coordinate calendars, workflows, and internal systems to support smooth daily operations
Groups Ministry – Support group leaders through communication, systems management, and organizational alignment
Guest Experience – Support volunteer systems, scheduling rhythms, and communication tools that shape first impressions
Facilities – Coordinate scheduling, work orders, documentation, and vendor relationships
Kids Ministry – Assist with planning, scheduling, and systems that promote readiness and consistency
Spiritual Formation – Provide logistical and systems support for discipleship pathways and growth initiatives
Assimilation – Coordinate systems and communication that help guests take meaningful next steps into community
Assist with onboarding staff and key volunteers
Support staff scheduling, communication, and coordination
Serve as a reliable, professional resource to staff and volunteers