Executive Assistant

Quest Diagnostics•Secaucus, NJ

19d•$38 - $50•Hybrid

About The Position

The Executive Assistant will be responsible for the coordination of activities and ensuring timely flow of information for the Sr. VP of Clinical Solutions and team. Position handles details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. Position will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and the ability to organize and maintain administrative processes is essential to this position. This position is hybrid and will require 3 days on site at Quest Diagnostics' HQ in Secaucus, NJ. There may be the occasional need to be on site 4-5 days per week.

Requirements

Minimum 8-10 years or equivalent work-related experience supporting C-level Executive
Ability to stay focused, efficient, and effective in managing multiple priorities.
Professional demeanor and ability to defuse emotional situations in a calm manner.
Mature, energetic with a ‘let’s roll up our sleeves’ attitude
Highly proficient in the following software programs: (Word, /Excel/PowerPoint, databases).
Extensive experience in administrative preparation of board presentations.
Excellent written and verbal communication skills.
Ability to communicate effectively with all levels of employees and outside contacts.
Strong interpersonal skills and good judgment.
Ability to handle confidential information appropriately.
Ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
Ability to work independently to achieve accomplishments.
Bachelor’s Degree

Nice To Haves

Bachelor’s degree or equivalent experience.

Responsibilities

Manage external contacts for SVP, proactively understanding who they are, which are priority contacts and keeping track of periodic communication needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
Manage the daily schedule of SVP, ensuring that he knows his schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary
Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
Manage travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, marketing materials, and other necessary preparations.
Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
Handle confidential information in a professional and discreet manner.
Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed.
Anticipate the needs of the SVP and act accordingly.
Process and maintain expenses.

Benefits

Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
Best-in-class well-being programs
Annual, no-cost health assessment program Blueprint for Wellness®
healthyMINDS mental health program
Vacation and Health/Flex Time
6 Holidays plus 1 "MyDay" off
FinFit financial coaching and services
401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
Employee stock purchase plan
Life and disability insurance, plus buy-up option
Flexible Spending Accounts
Annual incentive plans
Matching gifts program
Education assistance through MyQuest for Education
Career advancement opportunities
Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered.
Successful candidates may be eligible to receive annual performance bonus compensation.