Executive Assistant

SK Battery America • New York, NY

11d • $90,000 - $100,000 • Hybrid

About The Position

We are seeking an Executive Assistant to join our Firm. Within this position, you will be responsible for providing assistance to, and managing resources for, partners, counsel, associates, and staff attorneys. This position will be based in our New York office and has a hybrid in-office/remote working schedule. Please note that the Firm will not sponsor applicants for work visas for this position.

Requirements

• Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle multiple projects and shifting priorities
• Ability to work well independently as well as effectively within a team
• Ability to synthesize information to prioritize and organize tasks
• Ability to work well in a demanding and fast-paced environment
• Ability to work in-office at least four days per week to perform in-office administrative functions, maintain physical files, and provide client support services
• Frequent physical exertion including sitting, repetitive use of both hands, lifting and carrying up to 10 pounds
• Ability to handle sensitive matters and maintain confidentiality
• Demonstrates a high level of professionalism
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs
• High school diploma or equivalent; Bachelor’s degree preferred
• Minimum of three years’ experience in an office environment or an equivalent combination of education and experience

Responsibilities

• Handle standard administrative functions including answering, screening, and placing phone calls; opening and routing mail as directed; managing files, records, attorney calendars, and time records; and preparing attorney expense reports.
• Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs.
• Prepare engagement letters and new client/matter memos, and update active client/matter number lists to assist with the new business process.
• Utilize tracking charts for keeping up-to-date records, with a special focus on billing and new business.
• Handle all aspects of document preparation, including processing edits, generating redlines, PDF creation, conversions, and quality control of work product.
• Work in tandem with Client Accounting (Billing) department to ensure up-to-date and accurate client billing.
• Seek ways of being energetically responsive to clients, providing superior client service in both small and large ways.
• Assist in promoting business development through entry of activities, maintenance of contacts, and assembling of mailing lists in InterAction.
• Utilize applications like Excel and PowerPoint to facilitate attorney’s work.
• Research and make complex travel arrangement for attorneys, including assisting with visa requirements.
• Prepare check requests for vendor invoices and actively follow up to ensure timely payment.
• Delegate work to other departments as necessary, coordinating the completion of delegated work and verifying its accuracy.
• Assist with attorney personal work when required.
• Ensure proper functioning of all software and hardware being used by attorneys, in consultation with technology support staff.
• Perform responsibilities of other support services when needed, including but not limited to printing, scanning, duplicating, quality control and hand-delivering packages.
• Perform special projects as assigned.
• Assure that all completed projects adhere to accepted professional standards.
• Demonstrate strong interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
• Manage Firm resources responsibly.
• Comply with and understands Firm operations, policies, and procedures.
• Perform other related duties as assigned.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED