Executive Assistant - College of Liberal Arts

Nevada System of Higher Education•Reno, NV

About The Position

The University of Nevada, Reno is recruiting for an Executive Assistant to the Dean of the College of Liberal Arts. This position supports the Dean through a combination of project management and high level administrative and relationship support functions. The Executive Assistant manages and schedules meetings for a complex calendar, collects and compiles confidential supplemental documents for various meetings, and committees; takes and distributes minutes for multiple meetings and events; serves as the office manager, maintains organization and neatness throughout the common areas in the Dean’s Office; assists the Associate Deans with the collection of data and other various duties as assigned by the Dean; orders and distributes office supplies; supervises student workers; travel arrangements and processes, spend authorizations and expense reports; completes and processes hosting documents; coordinates college-wide activities including major college events, faculty elections, scholarship and award committees, faculty evaluations, merit rankings, 3rd-year reviews, promotion, and tenure reviews; serves as technical administrator, as a back-up search coordinator for searches; assists with employee orientation and training; conducts surveys; and assists with special projects. This role requires a high level of confidentiality and professionalism. The ideal candidate will demonstrate the ability to uphold and represent the College of Liberal Arts values of diversity and inclusion, excellence, respect, professionalism, humanity, safety, service, and stewardship.

Requirements

Graduation from high school or equivalent education and five (5) years of progressively responsible administrative support experience which included overseeing administrative office activities, maintaining complex records, and coordinating administrative communication including written and oral information to various managers and work groups; OR One (1) year of experience as an Administrative Assistant IV in Nevada State service which included administrative support duties as described above; OR An equivalent combination of education and experience as described above

Responsibilities

Manages and schedules meetings for a complex calendar
Collects and compiles confidential supplemental documents for various meetings, and committees
Takes and distributes minutes for multiple meetings and events
Serves as the office manager
Maintains organization and neatness throughout the common areas in the Dean’s Office
Assists the Associate Deans with the collection of data and other various duties as assigned by the Dean
Orders and distributes office supplies
Supervises student workers
Travel arrangements and processes, spend authorizations and expense reports
Completes and processes hosting documents
Coordinates college-wide activities including major college events, faculty elections, scholarship and award committees, faculty evaluations, merit rankings, 3rd-year reviews, promotion, and tenure reviews
Serves as technical administrator, as a back-up search coordinator for searches
Assists with employee orientation and training
Conducts surveys
Assists with special projects

Benefits

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
Rich retirement plan
Health insurance options including dental and vision
Life insurance, generous annual and sick leave
E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
Many local businesses offer discounts to WolfCard holders
Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.
SEC Grants-in-aid for Classified Employees
Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Staff Grants-In-Aid Benefit Classified Employee Family Opportunity Program
The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.
Classified Employee Family Opportunity Program