Executive Assistant

LBM Advantage•Town of New Windsor, NY

31d•$30 - $32•Onsite

About The Position

The Executive Support Specialist provides high-level administrative support to multiple executives across the organization. This position is responsible for coordinating travel, preparing and reviewing expense reports, assisting with scheduling new member orientations, and ensuring that administrative tasks are handled with accuracy, professionalism, and confidentiality. The ideal candidate is detail-oriented, flexible, patient, and able to adapt to shifting priorities.

Requirements

Minimum of 5 years of experience providing executive-level support to multiple leaders
High school diploma or GED
Comfortable supporting multiple people and shifting priorities
Strong proficiency in Microsoft Office suite and ability to learn internal systems
Excellent attention to detail and time management skills
Strong verbal and written communication skills
High degree of professionalism and discretion
Proactive, ownership-driven mindset with the ability to anticipate needs
Highly responsive and flexible, with the ability to manage multiple time-sensitive priorities and support an executive outside standard business hours as needed

Nice To Haves

Previous experience with Concur travel and expense
Bachelor’s Degree

Responsibilities

Provide administrative support to multiple executives with varying needs and schedules.
Manage calendars, coordinate meetings, and support scheduling logistics.
Arrange domestic travel, including airfare, hotel, and transportation.
Manage and prioritize requests with timely and accurate responses
Prepare, submit, and reconcile expense reports.
Schedule and coordinate new member orientations. Communicate with internal teams to ensure presenters, materials, and logistics are prepared.
Assist with document preparation, reports, and meeting materials.
Track deadlines and follow up on outstanding tasks and action items.
Handle confidential correspondence, documents, and communications with discretion
Provide general administrative support to the Member Sales department as needed.
Provides backup to the Executive Secretary as needed.