Executive Assistant

Breakaway•Columbus, OH

3d•Onsite

About The Position

Breakaway is seeking a highly organized and proactive Executive Assistant to support company leadership at our Columbus headquarters. This role serves as a key partner to executives, helping drive efficiency, organization, and day-to-day operational effectiveness in a fast-paced environment. You will be responsible for managing calendars, coordinating meetings and travel, preparing materials, and ensuring leadership is aligned and prepared across all priorities. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate needs before they arise. The ideal candidate is resourceful, adaptable, and thrives in a dynamic setting. You take ownership of your work, maintain a high level of professionalism, and act as a reliable point of coordination for both internal and external stakeholders. This is an in-office role based in Columbus, Ohio. Candidates must be local or willing to relocate.

Requirements

1–3+ years of experience in administrative support, operations coordination, or office management
Located in or willing to relocate to Columbus, Ohio
Experience supporting leadership or executives in a professional environment
Strong organizational and time-management skills
Ability to manage multiple priorities in a fast-paced environment
Clear written and verbal communication skills
High attention to detail and strong follow-through
Comfortable handling confidential information
Proactive problem-solver who takes initiative
Experience coordinating travel logistics and scheduling
Proficiency in Google Workspace and Microsoft Office
Positive attitude and team-first mindset

Nice To Haves

Experience in entertainment, events, agency, or startup environments is a plus

Responsibilities

Own the day-to-day operations, organization, and overall experience of the Columbus office, ensuring a clean, functional, and welcoming environment
Manage office supplies, equipment, kitchen inventory, and workspace setup to support team productivity
Serve as the primary point of contact for office vendors, building management, and service providers, coordinating maintenance, cleaning, and ongoing office needs
Handle incoming mail, document distribution, scanning, and check deposits
Oversee office access, including employee parking passes, key distribution, and visitor/contractor coordination
Greet and assist visitors, ensuring a positive and professional in-office experience
Prepare and reset meeting rooms and shared spaces, and coordinate catering, meals, and meeting materials as needed
Support employee onboarding logistics, including workspace setup and in-office readiness
Maintain shared resources, internal documentation, and office systems
Assist with office improvements, furniture orders, and workspace-related projects
Flex schedule as needed to support meetings, guests, and office initiatives outside of standard office days
Provide high-level administrative support to the Co-Founder and in-office leadership team
Manage complex calendars, scheduling, and meeting coordination across internal and external stakeholders
Coordinate travel logistics and maintain detailed itineraries
Act as a central point of contact for leadership-related communication and coordination
Prepare agendas, presentations, and key meeting materials
Track follow-ups, action items, and deadlines to ensure execution and accountability
Screen and prioritize incoming requests, communications, and competing priorities
Assist with expense tracking, invoice management, and administrative reporting
Support logistics for leadership meetings, events, and company-wide initiatives
Maintain confidentiality across sensitive information, files, and communications
Assist with ad hoc administrative tasks and occasional local errands as needed