Executive Assistant

GSK•Upper Providence Township, PA

About The Position

Are you a proactive and highly committed professional looking to make a meaningful impact in a global biopharma organization? As the Executive Assistant of the GSK Oncology Global Product Strategy (GPS), you will play a key role in supporting our GPS Oncology Senior Vice President as well as their leadership team activities. This role offers an exciting opportunity to grow your career while contributing to GSK’s mission of uniting science, technology, and talent to get ahead of disease together. This role will provide you with the opportunity to lead key activities, including…

Requirements

Associate degree and 5+ years of executive administrative support experience.
Experience in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Nice To Haves

Successful experience supporting a similar seniority of leader (SVP) in a large and complex organization.
Experience dealing with a Board and a CEO office.
Discretion and professionalism, handling highly confidential and sensitive information.
Proactive and autonomous, used to anticipate with limited direction.
Strong organizational skills, ability to multi-task without compromising quality of work, with exceptional attention to detail.
Ability to manage a complex, fast-moving calendar across multiple time zones, meeting prioritization, with proactivity and diplomacy.
Strong resilience under pressure, ability to cope with change while maintaining a calm and professional manner.
Excellent interpersonal skills, ability to build effective relationships with internal and external stakeholders, at different levels and from different cultures.
Ability to think on their feet and work on their own as well as being a strong team player with good listening skills.
Excellent MS office/tech skills.
Proficiency in ERP systems (Concur, CERPS, Fiori, Workday, travel booking tool etc.) and ability to independently process and approve purchase orders and manage related workflows on behalf of the SVP.

Responsibilities

Proactively manage the extensive and complex calendar of the SVP, ensuring that their time is effectively managed.
Coordinate the SVP’s travel schedule, ensuring best use of their time when visiting countries. Process necessary visa applications and ensure travel vaccination guidelines are met.
Produce all necessary documentation including preparation of materials in advance for key meetings.
Organize, plan and attend all GPS Oncology leadership meetings. Organize all logistics (meeting rooms, technology, visitors, catering etc.), while adhering to the Company policies, liaising with internal/external parties.
Work with GPS Oncology Comms leadership team to set up Let’s Talk sessions, broadcasts, and filming.
Proactively deal with issues for the SVP and in the SVP’s absence, use initiative and knowledge to bring resolution.
Process expenses, purchase orders and invoicing within the required timeline.
Independently monitor internal and external correspondence and requests, ensuring appropriate reply/timely delegation and tracking of actions/awareness of when to raise information to the SVP.
Liaise with the office of the CEO, building strong relationships with GPS executive assistants.
Coordinate timely on/off-boarding of GPS Oncology LT members, taking online-manager responsibility if needed, acting as mentor to provide support with systems and processes.
Maintain online working area with key documents and files to create an accessible data repository for the SVP and their Leadership team.
Align with all policies, procedures, legal and regulatory requirements.