Executive Assistant, Amazon Ads Finance

Amazon • Seattle, WA

15h • Onsite

About The Position

We are seeking a highly organized, self-directed Executive Assistant to support 2–3 Directors within the Ads Finance organization. This role is critical to the effectiveness of a fast-paced, global team and requires strong judgment, attention to detail, and the ability to anticipate business needs. You will demonstrate a high bar for operational excellence, take ownership of your work, and partner closely with leaders and cross-functional teams to deliver high impact results. This role offers meaningful visibility, opportunities for growth, and the ability to contribute to scalable mechanisms within a growing organization. This role requires five (5) days a week in office.

Requirements

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars
• 3+ years of senior level leadership support experience
• Experience managing multiple calendars, or experience with domestic or international travel coordination
• Experience Experienced with end-to-end ownership of major project deliverables
• Experience improving and creating new processes and structure to achieve goals

Responsibilities

• Manage complex, high-volume calendars and scheduling for multiple Directors across global time zones.
• Coordinate domestic and international travel and submit expense reports accurately and on time.
• Organize and support team activities, including staff meetings, all-hands, off-sites, and morale events.
• Act as a trusted partner and gatekeeper to Directors by exercising sound judgment, discretion, and prioritization.
• Partner with the broader Executive Assistant community to foster a collaborative and effective working environment.
• Collaborate closely with cross-functional partners including Recruiting, HR, Facilities, Finance Operations, and other Executive Assistants.
• Proactively manage and optimize complex calendars to ensure leaders are focused on the highest-impact priorities.
• Coordinate schedules across teams to support key business rhythms and deliverables.
• Balance competing priorities while acting as a gatekeeper for leaders.
• Handle sensitive and confidential information with integrity and discretion.
• Coordinate global schedules, travel arrangements, and meeting logistics in a cost-effective manner.
• Track, prioritize, and drive completion of action items and deliverables.
• Support execution of team meetings, off-sites, and morale events.
• Identify opportunities to improve processes and build scalable, sustainable mechanisms.

Benefits

• Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave.
• Learn more about our benefits at https://amazon.jobs/en/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED